Project Coordinator

Job summary

The Project Coordinator supports the construction management team by managing project documentation, including work tickets, daily reports, and cost tracking. They also assist with site logistics, material procurement, and administrative tasks to ensure successful project execution.

Job details

Why Join Alstar? Since 1969, Alstar Group has been a Western Canadian leader in oil & gas prefabrication, construction, and maintenance. We build long-term careers, not just short-term gigs. If you take pride in laying down clean, high-quality pressure welds in a safety-first, team-driven shop, we want to hear from you. What We Offer Top-Tier Perks: Competitive pay, comprehensive health, Dental, HSA Account, and Mental Health coverage. Financial Future: Group RRSP matching up to 2%, plus Group Life, AD&D, and Critical Illness insurance. $500 Referral Bonus: Earn extra cash by bringing skilled peers onto our team! Growth & Stability: Long-term employment, paid safety orientations, structured career advancement, and regular recognition for your hard work. Great Culture: A supportive, safety-focused shop environment where your skills are respected. Position Overview & Key Responsibilities Working closely with the Construction Management team in our Calgary office, you will play a vital role in project execution by managing cost tracking, reporting, and logistics. Cost & Data Management: Enter labor, equipment, and material costs into Viewpoint Field Management software; create daily work tickets and manage the approval process. Reporting & Documentation: Compile daily/weekly safety reports, sign-in sheets, daily cost summaries, forecasts, force reports, and fuel usage logs. Project & Procurement Support: Prepare purchase order requests, material requisitions, progress reports, manpower loading schedules, and coordinate overall logistics. Cross-Functional Collaboration: Review scopes of work/WBS, assist Accounts Payable and Project Services with 3rd-party tickets, and support overall administrative needs. What You Bring to the Team Experience: 3–5 years in project support (Project Coordinator or similar role) within the oil and gas construction industry. Education: Post-secondary diploma in Construction, a relevant Trade Certificate, or equivalent hands-on industry experience. Technical Skills: Intermediate to advanced spreadsheet skills required. Experience with Vista by Viewpoint and Google Workspace (G-Suite) is a strong asset. Core Competencies: Exceptional attention to detail, strong organizational and planning skills, and the ability to manage multiple priorities independently. Soft Skills: Excellent written and verbal communication, proven problem-solving initiative, and a collaborative, team-first mindset. Ready to step into a role where your work truly makes an impact? Apply today!

What you’ll do

The Project Coordinator supports the construction management team by managing project documentation, including work tickets, daily reports, and cost tracking. They also assist with site logistics, material procurement, and administrative tasks to ensure successful project execution.

Requirements

Candidates must have previous experience in oil and gas construction and possess strong organizational and communication skills. Proficiency in spreadsheet software and the ability to work independently while managing multiple priorities are essential.

Benefits

• Extended Healthcare Plan • Medical Insurance • Disability Insurance • Dental Insurance • Group RRSP matching plan • Group Life Insurance • AD&D Insurance • Critical Illness Insurance • Employee Assistance Program

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Construction Management · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Planning · Preferred
• Communication · Preferred
• Reporting · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Construction management
• Data entry
• Reporting
• Logistics coordination
• Purchase order preparation
• Material requisition
• Communication
• Organizational skills
• Planning
• Attention to detail
• G-Suite
• Spreadsheet skills
• Viewpoint software
• Time management
• Administrative Support
• Support Services
• Project Scoping
• Project Controls
• Ability To Meet Deadlines
• Self-Discipline
• Accounts Payable
• Construction
• Construction Management
• Critical Illness Insurance
• Employee Assistance Programs
• Forecasting
• Oil and Gas
• Innovation
• Project Management Software
• Modular Design
• Work Breakdown Structure
• Progress Reporting
• Process Improvement
• Reliability
• Google Workspace
• Detail Oriented

Job areas

• Construction
• Energy
• Administrative
• Management & Leadership
• Logistics
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists