Executive Assistant

Job Title: Executive Assistant (External Affairs) Job Level: Admin D Date Posted: August 11, 2026 Closing Date: August 20, 2026 Job Type: Full-time Term (1 year) Category: Internal/External Opportunities Location: Calgary Hiring Manager: Caya Saby Powering a bright future starts with you! At AltaLink, people are at the heart of our success. We are a team committed to doing the right thing for each other and our customers. We foster an environment that is inclusive, collaborative and high performing and we value personal accountability. Our people are empowered to continuously improve, deliver outstanding customer service and make a meaningful impact every day. We embrace the unique identities, experiences and perspectives of our workforce, reflecting the communities where we operate. Everyone at AltaLink can expect to work in a safe, respectful environment where trust and commitment are at the core of how we operate. Oh, and, what do we do? We power Alberta! Our transmission lines deliver electricity to millions of Albertans 24 hours a day, seven days a week. When you’re on our team, you’re supporting Alberta’s homes, farms, businesses and industries by providing the safe, reliable and affordable electricity they rely on. Whether working in the field or in the office, every AltaLinker contributes to keeping the lights on. Want to join our team? We’re excited to share that we are hiring for an Executive Assistant role. Job Description: Note: This position is a term position for 12 months. We are searching for an Executive Assistant to provide executive administrative support to the VP, External Affairs and the External Affairs team. This position will appeal to an individual who enjoys both the challenges and achievements offered by a fast-paced, high-energy work environment. At this level, work is performed with a high degree of discretion and independence. Efficiency, sound judgment, self-composure, and a positive attitude are essential attributes for success as you will be dealing with a multitude of external people and representing the office of the Vice President, External Affairs. This position will appeal to an individual who enjoys working in a dynamic team environment, which requires the flexibility to manage daily activities (for more than one person) and has proven competence in juggling issues and priorities. Responsibilities: Supports the effective time management of the Vice President of External Affairs. Including but not limited to: tracking commitments and external responsibilities; maintaining and anticipating calendars, ensuring notification of upcoming deadlines, and assisting in meeting preparation. Also supports and coordinates confidential executive administrative support as required for the direct reports of the VP, External Affairs. Prepares internal and external correspondence, reports and presentations from basic instructions or prior precedents. Read and screen incoming correspondence and reports making preliminary assessments of the importance of materials and organizing documents; handles some matters personally, forwarding appropriate material to the VP and/or their staff. Supports the resource planning and activities for the External Affairs team. Answers routine and non-routine inquiries and directs to appropriate person. Has the judgment and knowledge to know when to escalate urgent issues, when to handle in the normal course of business and when issues can be better handled by more junior staff or by themselves. Provides a variety of administrative functions including; coordinates travel arrangements, prepares expense & VISA reconciliation reports, lobbyist activity reporting, time entry, manages files, arranges meetings; prepares and distributes agenda and meeting packages and takes meeting minutes and follows up on action items. Able to organize, coordinate and make group social events. Provide assistance with budgeting activities including invoice coding, capital and operating budget analysis, monthly accruals, and account reconciliations. Demonstrate key behaviors and meet identified expectations outlined in our four cultural pillars – one team, continuous improvement, customer focus and personal accountability Minimum 7 years in an administrative support or related position. Proven ability and experience in the above noted key accountabilities. Outstanding interpersonal, communication, organization, planning and analytical skills. Experience coordinating with external contacts representing industry, customers, government and government agencies. Proactive, results focused, with ability to work on multiple projects simultaneously. High proficiency in Microsoft Office software with an emphasis on Outlook, Word and Power Point. A track record of teamwork along with a strong desire to learn. Professional presentation and strong interpersonal skills. Strong customer service orientation and ability to maintain composure during stressful situations. Confidentiality and corporate loyalty. Dependable and dedicated. Effective communication and interpersonal skills to interface with team members and external contacts to promote positive customer outcomes. Proven track record of good attendance and performance. Notes: Internal candidates can submit their resume internally via https://referrals.workable.com/altalink/jobs/ External candidates can submit their application via Workable externally at AltaLink - Current Openings (workable.com). AltaLink employees should be aware that we may contact your manager during the selection process. Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests. Please contact the Hiring Manager or Recruiter for further clarification if required. We thank all candidates for their interest in a career with AltaLink. Due to the high volume of applications, we will only be contacting candidates being considered for an interview. We sincerely appreciate all interest and invite all candidates to follow us on LinkedIn, Facebook and/or X. In proceeding with your application, you will be required to submit personal information to AltaLink through our applicant tracking service provider and this information will be accessible to AltaLink personnel involved in AltaLink’s hiring processes. AltaLink also relies on third parties to assist in the hiring process and your information may be provided to them for this purpose. In the application process, AltaLink will require you to provide consent to the collection, use, and storage of your personal information for these purposes. Extended Healthcare Plan (Medical, Disability, Dental & Vision) Spending Accounts Competitive Compensation Defined Contribution Pension Plan and Group RRSP Group Life Insurance Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays Social Club Onsite Parking Wellness Programs

Provides executive administrative support to the VP of External Affairs, including calendar management, travel coordination, and meeting preparation. Assists with budgeting activities, correspondence, and the coordination of team resources and events.

Requires a minimum of 7 years of experience in an administrative support role with proven proficiency in Microsoft Office. Candidates must possess strong interpersonal, organizational, and analytical skills with the ability to handle confidential information.

• Extended Healthcare Plan • Medical • Disability • Dental • Vision • Spending Accounts • Competitive Compensation • Defined Contribution Pension Plan • Group RRSP • Group Life Insurance • Vacation • Earned Time Off • Birthdays Off • 13 Recognized Holidays • Social Club • Onsite Parking • Wellness Programs

• Time managementPreferred
• Microsoft OfficePreferred
• Microsoft OutlookPreferred
• Microsoft WordPreferred
• CommunicationPreferred
• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Time management
• Calendar management
• Correspondence preparation
• Travel coordination
• Expense reconciliation
• Meeting coordination
• Budgeting
• Invoice coding
• Microsoft Office
• Outlook
• Word
• PowerPoint
• Communication
• Analytical skills
• Customer service
• Account Reconciliation
• Professional Presentation
• Administrative Support
• Energetic
• Composure
• Accountability
• Results Orientation
• Effective Communication
• Positivity
• Willingness To Learn
• External Affairs
• Administrative Functions
• Planning
• Analytical Skills
• Accruals
• Applicant Tracking Systems
• Reconciliation
• Customer Service
• Confidentiality
• Continuous Improvement Process
• Lobbying
• Interpersonal Communications
• Invoicing
• Taking Meeting Minutes
• Microsoft Outlook
• Operating Budget
• Microsoft PowerPoint
• Presentations
• Resource Planning
• Time Management
• Travel Arrangements
• Coordinating
• Collections
• Teamwork

• Administrative
• Energy
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum experience

7+ years

Posting language

English

Working hours

40 hours per week