Executive Assistant

Location: Downtown Toronto, ON (Hybrid, 4 days on-site, 1 day remote) Language: Excellent written and verbal English communication required Duration: Permanent Background Check Requirement: Successful completion of a background check and references prior to employment About the Opportunity Join a well-established private equity firm with a strong track record of investing in and growing businesses across the healthcare, business services, and consumer services sectors. As an Executive Assistant, you'll become a trusted partner to senior leadership, ensuring executives are supported through thoughtful planning, seamless coordination, and exceptional organizational expertise. This is an opportunity to thrive in a fast-paced, entrepreneurial environment where initiative, discretion, and sound judgment are highly valued. Working closely with Partners and internal teams, you'll play an important role in keeping priorities moving forward while contributing to a collaborative, high-performing workplace. What's In It for You • Competitive salary of $80,000 to $100,000. • The opportunity to work alongside experienced senior leaders in a dynamic investment environment. • A collaborative culture that values professionalism, accountability, and teamwork. • Exposure to a variety of executive priorities, providing ongoing learning and professional growth. • A workplace that recognizes initiative, values balance, and encourages long-term success. Your Responsibilities • You'll manage complex executive calendars, balancing competing priorities and making informed scheduling decisions independently. • You'll coordinate business travel from start to finish, including flights, accommodations, ground transportation, and detailed itineraries. • You'll prepare meeting agendas, briefing notes, presentation materials, and follow-up documentation with minimal direction. • You'll process expense reports and benefits submissions accurately and within established timelines. • You'll serve as a professional point of contact for internal and external stakeholders while maintaining the highest level of confidentiality. • You'll provide personal administrative support as required, including appointments, reservations, and special arrangements. • You'll collaborate with the administrative team by providing coverage during vacations and other absences, while remaining available outside core business hours when required. Skills and Qualifications • 4+ years of experience in an Executive Assistant or senior administrative role and supporting multiple executives simultaneously. • Exceptional written and verbal communication skills. • Strong judgment and problem-solving abilities, with the confidence to navigate ambiguity and determine when to act independently or escalate. • Proficiency with Microsoft Outlook, Word, and Excel, with PowerPoint considered an asset. • Demonstrated ability to manage confidential and sensitive information with professionalism and discretion. • Strong organizational skills, meticulous attention to detail, and a proactive, solutions-focused approach. • Post-secondary education is preferred. Note from the Hiring Manager "We're looking for someone who genuinely enjoys making things run smoothly, isn't afraid to take initiative, and can confidently manage multiple priorities with professionalism and discretion. If you're proactive, dependable, and enjoy being a trusted partner to senior leaders, you'll be a great fit on our team." Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

The Executive Assistant will manage complex calendars, coordinate business travel, and prepare meeting materials for senior leadership. They will also handle expense reports and serve as a professional point of contact for internal and external stakeholders.

Candidates need 4+ years of experience as an Executive Assistant supporting multiple executives and proficiency in Microsoft Office. Post-secondary education is preferred, along with strong judgment and the ability to handle sensitive information.

• Time managementPreferred
• Problem solvingPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Executive Support
• Written Communication
• Verbal Communication
• Problem Solving
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Confidentiality
• Organizational Skills
• Expense Reporting
• Stakeholder Management
• Discretion
• Time Management

• Administrative
• Finance & Accounting
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 5, 2026

Posting language

English

Working hours

40 hours per week

Office presence

4 days per week

Seniority

Mid-Senior level