Executive Assistant

Job summary

Manage the senior leader’s calendar, inbox, meetings, correspondence, travel, expenses, and administrative workflows. Maintain CRM records, coordinate client follow-ups, track priorities and commitments, and identify process improvements.

Job details

Location: Toronto, ON | Hybrid, currently 3 days onsite, mandatory onsite presence required during training Salary: $90,000–$110,000 + 15% performance-based bonus Language: Excellent written and verbal English communication required. About the Opportunity Our client, a growing financial services organization, is seeking a proactive and resourceful Executive Assistant to provide dedicated support to a senior leader. This is an exciting opportunity to become a trusted partner, helping manage priorities, strengthen client relationships and keep important initiatives moving forward. You'll join a close-knit, entrepreneurial team where collaboration, initiative and accountability are valued. This role is ideal for someone who enjoys taking ownership, anticipating needs and making a meaningful impact. What's In It for You Competitive salary and performance-based bonus. Three weeks' vacation and health and dental benefits after three months. A supportive, collaborative team in a smaller office environment. Opportunities to expand your responsibilities and contribute new ideas. Your Responsibilities You'll manage executive calendars, inboxes, meetings and professional correspondence. You'll maintain CRM records, track client interactions and proactively coordinate relationship follow-ups. You'll anticipate priorities, identify outstanding action items and ensure commitments are completed. You'll coordinate business travel, itineraries, expense reports and client dinners. You'll prepare documents, maintain organized files and support administrative workflows. You'll identify opportunities to improve processes and support client communications. Skills and Qualifications 3–5 years of administrative or executive support experience, with flexibility for strong emerging talent. Excellent organizational skills, attention to detail and follow-through. Strong Microsoft Office proficiency, including Outlook, Excel, Word and PowerPoint. Experience using CRM systems, with Maximizer considered an asset. Confident, polished communication and the ability to manage competing priorities independently. Post-secondary education and a proactive, resourceful approach. Professional or financial services experience is an asset, not a requirement. Note from the Hiring Manager "We're looking for someone who thinks ahead, takes ownership and isn't afraid to bring ideas forward. Someone who can help me stay connected with our clients, keep things moving and become a true partner in how we work." Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Manage the senior leader’s calendar, inbox, meetings, correspondence, travel, expenses, and administrative workflows. Maintain CRM records, coordinate client follow-ups, track priorities and commitments, and identify process improvements.

Requirements

Requires 3–5 years of administrative or executive support experience, with flexibility for strong emerging talent, along with excellent organization, attention to detail, communication, and follow-through. Candidates should be proficient in Microsoft Office, have CRM experience, and demonstrate initiative; post-secondary education is requested, while financial services experience and Maximizer knowledge are assets.

Benefits

• Performance-Based Bonus
• Three Weeks' Vacation
• Health Benefits
• Dental Benefits
• Professional Growth Opportunities

Listed skills

• document preparation · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Client Relationship Management · Preferred
• Process Improvement · Preferred
• Priority Management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• Inbox Management
• Meeting Coordination
• Professional Correspondence
• Customer Relationship Management
• Client Relationship Management
• Priority Management
• Business Travel Coordination
• Expense Reporting
• Document Preparation
• File Management
• Process Improvement
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support

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