Office Administrator

We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for Sarasota our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership. What You'll Be Doing Office Operations Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready. Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources. Help maintain office safety, security, emergency procedures, and visitor protocols. Facilities & Vendor Coordination Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers. Coordinate office repairs, equipment service, supply replenishment, and workspace needs. Maintain office inventory, supply budget tracking, and vendor/service records. Administrative Support Manage mail, shipping, receiving, scanning, filing, and document organization. Coordinate with IT, HR, Finance, and Operations on site-related needs. What You'll Need High school diploma or GED required; Associate's or Bachelor's degree preferred At least three years of office administration, office management, administrative support, or related experience. Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Active Florida Notary or ability to obtain within 90 days. You'll make $40,000 $50,000 USD Per Year Salary This role is non-exempt and paid hourly. The hourly rate will correspond with the salary above. Essential Job Functions & Physical Requirements Ability to sit for extended periods of time while working at a computer, with or without reasonable accommodation Ability to use a computer, keyboard, mouse, and standard office equipment (e.g., phone, printer, scanner) Ability to view a computer screen for prolonged periods, with or without reasonable accommodation Ability to communicate effectively in person, by phone, and via email Ability to occasionally stand, walk, bend, and reach within an office environment Ability to lift and/or move up to 10–15 pounds occasionally (e.g., office supplies, files), with or without reasonable accommodation Ability to perform repetitive motions, such as typing or data entry Ability to maintain focus and attention while performing detailed tasks Additional Details Available Here With Online Application https://www.arbol.io/job-listing/040fdb31-011f-44d4-b175-0af05cad3707

Oversee daily office operations to ensure the workplace is organized, functional, and professional. Manage facility vendors, office supplies, and provide general administrative support to employees and leadership.

Requires a high school diploma with at least three years of experience in office administration or management. Must be proficient in Microsoft Office and possess the ability to obtain a Florida Notary commission within 90 days.

• Time managementPreferred
• Customer servicePreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Office Management
• Administrative Support
• Vendor Coordination
• Facility Management
• Microsoft Office Suite
• Customer Service
• Time Management
• Organizational Skills
• Written Communication
• Verbal Communication
• Inventory Management
• Document Organization

• Administrative
• Management & Leadership
• Customer Service & Support

Minimum education

High school

Minimum experience

2+ years

Apply by

Sep 6, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level