Administrative Assistant - Canada YYZ

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! Why you'll love this job The job is a member of the International Airports team, supporting Canada operations. The position works closely with cross functional teams to ensure accounting activities are appropriately analyzed, processed, and documented in compliance with internal controls, established processes and procedures, and applicable local regulations. The role supports timely close activities, statutory requirements, and continuous improvement initiatives across the organization. What You'll Do As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations. Reconcile month end fuel entries Organize, prepare and file approvals for flight schedules Maintain and reconcile payroll entries across daily, weekly, and monthly cycles Validate and authorize invoice submissions Liaise with vendors, operational teams, and headquarters to resolve discrepancies and respond to payment and tax related inquiries Manage multiple projects simultaneously while setting deadlines and adjusting priorities as needed Review and apply accounting policies, internal controls, auditing requirements, and applicable tax regulations Support audits, ad hoc projects, and ongoing initiatives with follow-through to completion All you'll need for success Minimum Qualifications- Education & Prior Job Experience Completion of secondary school or equivalent education level Fluently read, write, and speak English Ability to work flexible hours as needed Preferred Qualifications- Education & Prior Job Experience Bachelor’s degree in administration or equivalent education or training Previous experience supporting airline operations in a global environment Experience within the airline industry Skills, Licenses & Certifications Demonstrated knowledge of SAP Proficient with Microsoft Office (Excel, Word, Access, and PowerPoint) Excellent qualitative and quantitative analytical skills Strong organizational skills with the ability to effectively manage multiple tasks Ability to deal with confidential subject matter What You'll Get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family, and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: You’ll have access to your health benefits to help you stay well. Additional Benefits: Other great benefits include our Employee Assistance Program, discounts on hotels, cars, cruises and more. Feel free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Team Member Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.

The role supports Canada operations by managing accounting activities, payroll entries, and fuel reconciliations in compliance with internal controls. It involves liaising with vendors and headquarters to resolve discrepancies and supporting statutory audits and continuous improvement initiatives.

Candidates must have a secondary school diploma and fluency in English, with a bachelor's degree in administration preferred. Experience in airline operations and proficiency in SAP and Microsoft Office are highly desired.

• Travel Perks • Health Benefits • Employee Assistance Program • Hotel Discounts • Car Discounts • Cruise Discounts

• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• SAP
• Microsoft Excel
• Microsoft Word
• Microsoft Access
• Microsoft PowerPoint
• Quantitative Analysis
• Qualitative Analysis
• Organizational Skills
• Accounting Policy Application
• Internal Controls
• Payroll Reconciliation
• Invoice Validation
• Vendor Liaison
• Audit Support
• Project Management
• Confidentiality Handling

• Administrative
• Finance & Accounting
• Transportation
• Logistics
• Customer Service & Support

Minimum education

High school

Minimum experience

2+ years

Apply by

Sep 20, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Not Applicable