Assistant Vice President - Transfer Agency

Job summary

The Assistant Vice President will oversee Transfer Agency operations, including processing subscriptions and redemptions while ensuring compliance with regulatory and internal risk frameworks. They are also responsible for identifying process improvements, managing client relationships, and providing leadership to the operations team.

Job details

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you Key Responsibilities: Review controls and procedures across Fund Services on a periodic basis Identify and Implement process improvements/system enhancements across the Transfer Agency Department. Monitor operational risk across the Business and assist with the enhancement of the existing operational risk framework Operational risk scenario modelling and analysis Assist in building out and training the current teams. Keep up to date on all Regulatory and internal Risk updates that impact the business ensuring the operations Teams have the necessary knowledge and system’s in place to deal with the updates Managing the oversight outsourcing for funds contracted from other jurisdictions Monitoring and enhancing the KRI metrics for the Department Managing international client relationships Interacting with hedge fund principals and their investors Review, understand and have the ability to discuss fund governing documents with staff and clients Responsible for all aspects of operations and controls functions: Processing subscriptions, redemptions, transfers and switches. Ensure control framework and documented Transfer Agency procedures and policies in line with regulations both locally and globally Ensuring Apex Fund Services group policies are adhered to Responding to investor and audit related enquiries Ensure all regulatory reporting (onshore and offshore) is delivered within the required timeframes Providing periodic reports and feedback to senior management Participate in presentations for business opportunities from new and existing clients Be responsible for change management where required including Ad hoc project management (as required) Assisting in the further development of new & existing global client relationships, optimizing service offerings, productivity and profitability Qualification: Five plus years of proven experience managing an Investor Services/Transfer Agency team for alternative funds at a top tier institutional fund administrator Detailed knowledge of Transfer Agency systems, preferably Paxus, eFront Flexibility Up to date AML/KYC knowledge Up to date FATCA knowledge A very strong understanding of fund legal structures and the fund administration business Strong leadership skills with demonstrated ability to drive change Strong Risk & control focus Demonstrated ability to manage complex projects Strong planning, organizational skills and entrepreneurial skills Knowledge of accounting, finance and investment concepts Strong communication (verbal and written) and problem-solving skills Must be able to work with all levels within the organization Strong multi-tasking skills The ability to adapt to changing priorities and varied decision-making scenarios An ability and desire to work to tight deadlines Good interpersonal skills to develop working relationships with colleagues, clients, other divisions/ offices of the bank and professional intermediaries Salary ranges from CAD $ 80,000 - $ 90,000 additional market competitive variable uncapped compensation based on performance. Compensation within this range is dependent on individual's skills, experience and qualifications. We pride ourselves in our commitment to fostering a connected and inclusive culture, all our opportunities at Apex have four (4) days in office requirement. #LI-JS1 Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

What you’ll do

The Assistant Vice President will oversee Transfer Agency operations, including processing subscriptions and redemptions while ensuring compliance with regulatory and internal risk frameworks. They are also responsible for identifying process improvements, managing client relationships, and providing leadership to the operations team.

Requirements

Candidates must have over five years of experience managing an Investor Services or Transfer Agency team within a top-tier institutional fund administrator. Proficiency in Transfer Agency systems like Paxus or eFront, along with strong knowledge of AML, KYC, FATCA, and fund legal structures, is required.

Listed skills

• Change Management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Leadership · Preferred
• Project management · Preferred
• Client Relationship Management · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Transfer Agency
• Fund Administration
• Operational Risk
• Process Improvement
• AML/KYC
• FATCA
• Paxus
• eFront
• Change Management
• Project Management
• Client Relationship Management
• Regulatory Reporting
• Risk Framework
• Leadership
• Financial Reporting
• Problem-solving
• Foreign Account Tax Compliance Act
• Middle Office
• Know Your Customer
• Organizational Skills
• Salesforce Apex
• Service Offerings
• Strong Work Ethic
• Planning
• Accounting
• Auditing
• Management
• Decision Making
• Communication
• Finance
• Group Policy
• Hedge Funds
• Interpersonal Communications
• Investment Concepts
• Problem Solving
• Multitasking
• Operations
• Outsourcing
• Presentations
• Control Framework
• Subscription Business Models
• Network Switches
• Anti Money Laundering

Job areas

• Finance & Accounting
• Management & Leadership
• Administrative
• Transfer Agent
• Vice President / Director of Finance
• Finance Managers
• Treasurers and Controllers
• Financial Managers