Convention and Special Events Planner

Job summary

The planner is responsible for managing event budgets, revenues, and expenditures while coordinating all logistical aspects of special events. They also oversee site selection, vendor contracts, and the supervision of staff and technical teams.

Job details

Overview Languages English Education Bachelor's degree or equivalent experience Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Catering firm Responsibilities Tasks Administer revenues and expenditures Assist in preparing financial reports Promote conference and meeting services or special events Inspect and select sites Recruit, hire and supervise staff and/or volunteers Prepare, present and manage budgets Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services Arrange for production or purchase of promotional products Arrange for shipping, receiving and storage Assist in site selection and attend to related details Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events Research and design special events programs Plan for VIP arrangements Manage Event Logistics Negotiate with suppliers for the provision of materials and supplies Co-ordinate the work of camera operators and other technical staff Co-ordinate special events Experience and specialization Area of work experience Special events Additional information Work conditions and physical capabilities Attention to detail Work under pressure Tight deadlines Fast-paced environment Personal suitability Client focus Excellent oral communication Excellent written communication Flexibility Organized Team player Time management Resourcefulness Ability to multitask

What you’ll do

The planner is responsible for managing event budgets, revenues, and expenditures while coordinating all logistical aspects of special events. They also oversee site selection, vendor contracts, and the supervision of staff and technical teams.

Requirements

Candidates must possess a bachelor's degree or equivalent experience and have between 3 to 5 years of relevant experience. Strong organizational, communication, and multitasking skills are required to succeed in this fast-paced environment.

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Budget management
• Event planning
• Site selection
• Staff supervision
• Financial reporting
• Contract management
• Logistics management
• Vendor negotiation
• Communication
• Time management
• Multitasking
• Attention to detail
• Resourcefulness
• Teamwork
• Promotional planning
• Technical equipment coordination

Job areas

• Hospitality
• Food & Beverage
• Management & Leadership
• Administrative
• Logistics