Accounts Receivable & Collections Administrator

Job summary

Manage collections and day-to-day accounts receivable, including following up on overdue payments, resolving account discrepancies, and communicating with customers. Support accounts payable runs, reconciliations, accounting documentation, and improvements to accounting processes and workflows.

Job details

Our client in Elmsdale, NS is seeking an Accounts Receivable & Collections Administrator to join their team on an initial 3-month contract, with the possibility of extension. This is a hands-on accounting opportunity with a strong focus on collections and accounts receivable, ideal for someone who is organized, detail-oriented, and comfortable managing day-to-day accounting activities. The successful candidate will also could support additional accounting functions and contribute ideas to improving existing processes and procedures. Compensation & Details Compensation: $26–$30/hour 3-month contract with potential for extension Location: Elmsdale, Nova Scotia (fully on-site) Hours: 37.5 hours per week Start Date: ASAP Key Responsibilities Manage collections activities, including following up on outstanding customer payments and resolving overdue accounts Handle day-to-day accounts receivable (AR) activities, ensuring accurate and timely processing Monitor customer accounts, investigate discrepancies, and maintain accurate records Communicate with customers regarding outstanding balances, payment arrangements, and account inquiries Assist with accounts payable (AP) runs as needed Support balance sheet reconciliations and sales/expense reconciliations Maintain accurate accounting records and documentation Identify opportunities to improve accounting processes, procedures, and workflows Assist with documenting and creating processes to support more efficient accounting operations Provide general accounting support as required Qualifications 2+ years of accounts receivable, collections, or general accounting experience Experience using QuickBooks is required Strong Microsoft Excel skills Good understanding of accounting principles and general accounting processes Strong attention to detail and organizational skills Comfortable communicating with customers to follow up on outstanding payments Ability to manage multiple priorities and work independently Experience with process improvement, process creation, or documentation is considered a strong asset A proactive mindset with the ability to identify inefficiencies and recommend improvements Additional Information This is a fully on-site position in Elmsdale, Nova Scotia. Reliable transportation is strongly recommended, as candidates will need to commute to the office. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Manage collections and day-to-day accounts receivable, including following up on overdue payments, resolving account discrepancies, and communicating with customers. Support accounts payable runs, reconciliations, accounting documentation, and improvements to accounting processes and workflows.

Requirements

Requires at least two years of accounts receivable, collections, or general accounting experience, along with QuickBooks experience and strong Microsoft Excel skills. Candidates should understand accounting processes, communicate effectively with customers, work independently, manage competing priorities, and demonstrate strong attention to detail.

Listed skills

• Accounts receivable · Preferred
• Collections · Preferred
• Microsoft Excel · Preferred
• Process Improvement · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Collections
• QuickBooks
• Microsoft Excel
• Accounting Principles
• Accounts Payable
• Balance Sheet Reconciliation
• Sales Reconciliation
• Expense Reconciliation
• Customer Communication
• Discrepancy Investigation
• Process Improvement
• Process Documentation
• Attention to Detail
• Organization
• Prioritization

Job areas

• Finance & Accounting
• Administrative

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