Office Services Coordinator

Job summary

Provide backup front desk reception coverage by greeting visitors and directing calls in a fast-paced corporate environment. Support mailroom operations and perform various administrative tasks such as data entry, filing, and courier coordination.

Job details

Tammy Boyko and Carlan Wilbon with Aplin have partnered with our client to recruit a Receptionist for an immediate temporary-to-hire opportunity based in Winnipeg. Our client is seeking a reliable, professional, and approachable individual with previous corporate reception experience to provide backup front desk coverage within a large, fast-paced corporate office. This role supports the reception and administrative functions and is ideal for someone comfortable stepping in as the first point of contact when needed. Responsibilities: Provide backup front desk reception coverage, including greeting visitors, answering and directing incoming calls, and taking accurate messages during lunches, breaks, vacations, and peak periods. Respond to email inquiries and liaise with internal departments as required. Support mailroom operations, including filing, receiving, opening, sorting, scanning, labeling, and distributing mail and packages. Coordinate courier requests. Perform administrative tasks such as filing, data entry, collating, printing, and binding. Assist with sanitizing shared office equipment (e.g., printers and photocopiers) as part of team responsibilities. Complete various administrative duties as assigned. Qualifications: 2+ years of corporate reception experience, including providing front desk coverage (required). Comfortable acting as the first point of contact in a professional corporate setting. Strong administrative skills, including data entry, filing, and maintaining Excel spreadsheets. Mailroom or facilities coordination experience is an asset but not required. Professional, personable, and customer-service oriented. Organized, reliable, proactive, and able to multitask in a busy environment. Previous experience in a large corporate office environment is an asset. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Provide backup front desk reception coverage by greeting visitors and directing calls in a fast-paced corporate environment. Support mailroom operations and perform various administrative tasks such as data entry, filing, and courier coordination.

Requirements

Requires at least 2 years of corporate reception experience and strong administrative skills, including proficiency in Excel. Candidates must be professional, organized, and legally entitled to work in Canada.

Listed skills

• Customer service · Preferred
• Filing · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Corporate Reception
• Front Desk Coverage
• Administrative Support
• Data Entry
• Mailroom Operations
• Customer Service
• Microsoft Excel
• Multitasking
• Call Routing
• Courier Coordination
• Filing
• Office Equipment Maintenance

Job areas

• Administrative
• Customer Service & Support