Receptionist/Front Desk Administrator

Job summary

The receptionist will serve as the first point of contact for clients, managing front desk operations and providing administrative support. Responsibilities include handling inquiries, coordinating calendars, preparing meeting rooms, and maintaining office records.

Job details

Our client, a boutique wealth management practice in Markham, ON, is seeking a professional, personable, and highly organized Receptionist / Front Desk Administrator to support the day-to-day operations of their office. This role is ideal for someone who enjoys being the welcoming face of an organization, takes pride in providing exceptional client service, and is looking for a stable, long-term administrative opportunity within a close-knit team. The successful candidate will manage front desk responsibilities, provide administrative support, and help ensure a professional and welcoming office environment. Compensation $60,000 – $65,000 base salary Fully on-site in Markham, ON (Monday to Friday) Benefits & Perks Permanent opportunity with comprehensive health and dental benefits 3 weeks’ vacation, plus additional time off during the office closure between Christmas and New Year Collaborative, close-knit team environment Stable, long-term opportunity Key Responsibilities Serve as the first point of contact for clients and visitors, providing a warm and professional experience Answer incoming calls, manage emails, and direct inquiries appropriately Coordinate calendars, appointments, and client meeting preparations Prepare meeting rooms and ensure the reception area and office are presentable Provide general administrative support, including filing, scanning, printing, and data entry Maintain organized records and assist with updating internal databases Manage incoming and outgoing mail, couriers, and office supplies Assist with office opening and closing duties Handle confidential information with professionalism and discretion Take ownership of daily administrative tasks and ensure timely follow-through Qualifications & Experience 5+ years of experience in reception, front desk, or administrative support Previous experience in a professional office environment preferred Strong communication, organization, and customer service skills Proficiency in Microsoft Office, particularly Outlook, Word, and Excel Ability to manage multiple priorities and work independently High level of professionalism, reliability, discretion, and attention to detail Comfortable working in a small, team-oriented office environment Seeking a stable, long-term role in reception and administration Financial services or CRM experience is an asset but not required At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

The receptionist will serve as the first point of contact for clients, managing front desk operations and providing administrative support. Responsibilities include handling inquiries, coordinating calendars, preparing meeting rooms, and maintaining office records.

Requirements

Candidates must have 5+ years of experience in reception or administrative support within a professional office environment. Proficiency in Microsoft Office and strong communication and organizational skills are required.

Benefits

• Health insurance
• Dental benefits
• 3 weeks vacation
• Holiday office closure

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Front desk administration
• Client service
• Administrative support
• Calendar management
• Data entry
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Communication
• Organization
• Professionalism
• Discretion
• Attention to detail

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting

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