Customer Service Representative

Job summary

The role involves managing the end-to-end customer service process across phone, email, and chat to ensure a positive post-booking experience. Key duties include providing travel information, finalizing payments, and maintaining the CRM database to build customer loyalty.

Job details

A Little About Us We are a dynamic team of entrepreneurs and passionate travellers, working towards building the leading group travel company of choice for North Americans. Our mission is to take the pain out of travel while delivering innovative world-class travel experiences for our customers. Our collections include a rich variety of cultural tours to Europe, South America, Africa and Southeast Asia. Our secret-sauce? Select destinations, engaging experiences and fully guided tours combine to create a worry-free experience from the time our travellers are picked up at home until they are dropped off at the end of their tour. We want to help travellers indulge in the travel experience of their dreams and build memories to last a lifetime. Travel is booming and we're looking to grow our team to help keep up with demand! This is where you come in – we need your help reaching travellers and turning them into our happy customers and fanatical promoters! Intrigued by our customer-centric mission? Read on. The Role Philosophy Reporting directly to our Head of Traveller Support, you will be responsible for pushing forward Approach Tours’ customer service efforts and will play a critical role in creating positive interactions across all our communication channels (phone, e-mail, and chat). As part of a close-knit team, you will be the first point of contact for all our post-booking customers and will collaborate towards executing all day-to-day customer-facing activities required to achieve our deliverables and delight our booked customers. We believe that being successful in customer service begins with being a customer champion. In this role, you will be responsible for: Championing Customer Interactions As part of a close-knit team, you will be one of the faces of Approach Tours and a point-person for customer service interactions. You will: Oversee the entire customer service process from initial reach-out through to providing a resolution, including pursuing any follow-up activities Follow-up with active inquiries to provide a complete experience to any customer who contacts us Respond in a timely manner to customer inquiries (emails, website forms, chat messages and phone calls), engage with booked customers to build loyalty from day one Participate in the maintenance of the CRM database to ensure accurate, clean and consistent data capture Championing Customer Happiness Establish a special connection with currently booked customers, identify and understand their travel needs Provide a superior level of customer service through accurate and timely information on destinations, flights, fares, special offers and other travel products Finalize payments for customers, send out tour information through individual or batch mailings Proactively review and anticipate future customer desires through the promotion of our strong value proposition, tour experience and supporting products Be positive and open to continually enhance the team experience in every way Assist other team members as necessary in delivering their portion of the customer experience What We're Looking For Minimum 3 years of customer service experience Fluent proficiency in English - French is an asset Passion for creating customer delight Ambition for yourself and for our company – believing goals are to be exceeded and celebrated Relentless optimism and sees each customer interaction as an opportunity to wow our travellers Enjoy the challenge of identifying a travel desire and matching it to a unique experience Uncompromising ethics and integrity High level of attention to detail, especially in written materials and communications Autonomous, self-aware and self-starting Proactive, takes ownership of projects and enjoys being accountable for results Excited about bringing brands to life, and able to adopt a specific brand voice “Refuse to lose” attitude and mindset What We Offer Competitive salary and bonus plans Group benefits plan (medical, dental & travel insurance) Join some of our tours and experience the Approach difference abroad Opportunities for skill development, as well as professional and career growth plans Free coffee and tea, as well as surprise free meals and snacks Employee Recognition Day, 5 à 7s, and other awesome team activities Welcome to a new approach!

What you’ll do

The role involves managing the end-to-end customer service process across phone, email, and chat to ensure a positive post-booking experience. Key duties include providing travel information, finalizing payments, and maintaining the CRM database to build customer loyalty.

Requirements

Candidates must have at least 3 years of customer service experience and be fluent in English, with French being an asset. The ideal candidate is a proactive, detail-oriented individual with a passion for creating customer delight and a strong work ethic.

Benefits

• Medical Insurance • Dental Insurance • Travel Insurance • Bonus Plans • Tour Experiences • Professional Development • Free Coffee And Tea • Free Meals And Snacks • Employee Recognition Day

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Payment Processing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• CRM Database Management
• Communication
• Problem Solving
• Travel Planning
• Payment Processing
• English Proficiency
• French Proficiency
• Attention To Detail
• Accountability
• Brand Voice Adoption
• Customer Relationship Management

Job areas

• Customer Service & Support
• Hospitality
• Transportation