KYC Admin

- Finalize the set-up of new counterparts in the in-house KYC system and bring the data into the local counterpart database application. - Set up and maintain the counterparts in trading systems (Back office and front office applications) as needed. - Review daily reconciliations aimed at detecting inconsistencies of client data/status between local application systems - On-board newly created clients to electronic platforms for confirm and statement as well as maintain client user access: address changes to mailing addresses through researching and working with KYC team – often identified following the processing of returned mail. - Close client files and accounts in downstream systems, that are no longer needed after reviewing and confirming that there is no activity. - Prepare, reconcile and monitor the expiration of Patriot Act certificates. In conjunction with the Front Office while keeping compliance contacts updated of the progress and obtain new certificates as needed. - Obtain Tax Certifications (forms W-8 and W-9). Capture and validate this information in the in-house applications. While keeping WRMs or Sales teams advised if forms are not valid. Help trouble shoot issues exposed by the application for the forms and acting as a Liaison with the Tax Department. - Collect and process Prime Brokerage documentation - Forms 150 and 151, and Form 1 to schedule A (F1SA) - Setup/maintain and validate USD Fed Wire transfers templates on the bank payment system to allocate Fed Fund wire transfers as needed for the business lines within the firm - Ensure proper procurement, maintenance and updates of documentation in the bank’s systems for reference and verification - Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence. Qualifications/Education Required: - University degree. - 2 years of previous experience in a Financial Institution in areas of Back Office Security settlement. Competencies Required: - Multi-tasking and carrying a good sense of prioritization - Ability to work under time pressure - Good knowledge of MS office package especially in Excel - Strong organizational skills with excellent attention to detail - An excellent verbal and written communication skill in English. - Self-motivated and excellent team player - Strives to deliver the solution in the most effective and timely manner - Knowledge of Bankers Almanac application a plus. - Understanding of tax certifications is a plus. - English is a requirement, French is an advantage. Working Hours: - Consultant will need to cover sometimes outside of working hours to cover some activity. - Might need to start at 9H30 am to cover after 5pm activities. Working from Home (WFH): - Voluntary basis for up to 2 days per week after 2 months of joining, subject to manager’s discretion. Calendar: - Consultant will follow US calendar for holidays. Benefits (employee contribution):Health insurance Health savings account Dental insurance Vision insurance Flexible spending accounts Life insurance Retirement plan All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.

The role involves managing the setup and maintenance of counterparts in KYC and trading systems while ensuring data consistency through daily reconciliations. Key duties include processing tax certifications, managing Patriot Act certificates, and handling Prime Brokerage documentation.

Candidates must possess a university degree and at least 2 years of experience in a financial institution's back office security settlement. Proficiency in MS Office, strong organizational skills, and fluency in English are required.

• Health insurance • Health savings account • Dental insurance • Vision insurance • Flexible spending accounts • Life insurance • Retirement plan

Identified from the job description. Confirm important requirements above.

• KYC
• Back Office Security Settlement
• Tax Certifications
• MS Excel
• Data Reconciliation
• Client Onboarding
• Bankers Almanac
• Communication Skills
• Multi-tasking
• Organizational Skills
• English Proficiency
• French Proficiency

• Finance & Accounting
• Administrative
• Consulting

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 19, 2026

Posting language

English

Working hours

40 hours per week

Office presence

3 days per week

Seniority

Mid-Senior level

Application method

Direct apply is available