Engineering Project Coordinator

Job summary

The Engineering Project Coordinator supports project managers and multidisciplinary teams with project planning, administration, and document control throughout the project lifecycle. They are responsible for monitoring schedules and budgets, coordinating stakeholder communications, and ensuring compliance with company processes and safety standards.

Job details

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: Arcadis is seeking an Engineering Project Coordinator to support the effective planning, coordination, and delivery of a range of projects. This role provides day-to-day project administration, reporting, document control, scheduling, and stakeholder coordination to help project teams achieve scope, schedule, budget, quality, and safety objectives. Working with project managers, technical teams, clients, and other stakeholders, the Engineering Project Coordinator helps maintain accurate project information, supports timely decision-making, and promotes consistent use of Arcadis processes and systems. The position is suited to an organized, proactive professional who can manage competing priorities in a collaborative project environment. Role accountabilities: In this role you will support project managers and multidisciplinary teams with project planning, coordination, and administration throughout the project lifecycle. You will help establish work plans, track deliverables and milestones, maintain project records, and follow up on actions to keep activities progressing in line with agreed priorities. You will be responsible for preparing and maintaining project documentation, registers, meeting materials, dashboards, and routine status reports. Drawing on information from team members, you will monitor schedule and budget updates, identify emerging risks or issues, and escalate variances, dependencies, and changes to the appropriate project lead. As part of the project team, you will coordinate meetings and communications with internal teams, clients, consultants, contractors, and other stakeholders. You will develop agendas, record decisions and actions, support the exchange of accurate information, and help resolve routine coordination matters while maintaining professional and responsive working relationships. The position also involves promoting compliance with Arcadis project management, quality, health and safety, information management, and commercial procedures. You will assist with reviews, audits, document control, and close-out activities, contribute to lessons learned, and identify practical opportunities to improve project coordination and delivery. Qualifications & Experience: * Post-secondary education in project management, engineering, construction management, business administration, or a related field * Project support experience in consulting, engineering, construction, infrastructure, environmental, buildings, or professional services * Ability to coordinate tasks, schedules, deliverables, meetings, and actions across multiple workstreams * Strong organization, time management, prioritization, and deadline management skills * Clear written and verbal communication skills, including reports, correspondence, meeting minutes, and presentations * Proficiency in Word, Excel, PowerPoint, Outlook, and Teams; project management or document control systems are an asset * Knowledge of scope, schedule, cost, risk, quality, change, and document controls * Strong attention to detail and accurate record keeping * Ability to collaborate with multidisciplinary teams, clients, and stakeholders * Proactive problem-solving, sound judgment, adaptability, and commitment to Arcadis values, quality, and safety Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. The salary range for this position is $63,000 - $106,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role. #LI-AL5

What you’ll do

The Engineering Project Coordinator supports project managers and multidisciplinary teams with project planning, administration, and document control throughout the project lifecycle. They are responsible for monitoring schedules and budgets, coordinating stakeholder communications, and ensuring compliance with company processes and safety standards.

Requirements

Candidates must have post-secondary education in a relevant field such as engineering, construction management, or business administration. Strong organizational skills, proficiency in office software, and experience in project support within consulting or engineering environments are required.

Listed skills

• Time management · Preferred
• Microsoft Teams · Preferred
• Quality assurance · Preferred
• Microsoft Excel · Preferred
• Risk Management · Preferred
• Reporting · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project administration
• Document control
• Project scheduling
• Stakeholder coordination
• Budget tracking
• Reporting
• Risk management
• Meeting coordination
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Quality assurance
• Communication skills
• Time management
• Project Documentation
• Emerging Risk
• Record Keeping
• Project Administration
• Document Control
• Curiosity
• Stakeholder Coordination
• Planning
• Adaptability
• Auditing
• Construction
• Business Administration
• Dashboard
• Management
• Decision Making
• Communication
• Construction Management
• Consulting
• Project Planning
• Information Management
• Problem Solving
• Project Management
• Taking Meeting Minutes
• Milestones (Project Management)
• Presentations
• Project Coordination
• Systems Development Life Cycle
• Sustainable Design
• Time Management
• Verbal Communication Skills
• Scheduling
• Collaboration
• Coordinating
• Prioritization

Job areas

• Engineering
• Construction
• Consulting
• Administrative
• Environmental & Sustainability
• Engineering Project Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

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