Accounts Payable Clerk (Credit Cards)

Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work. We offer exemplary construction and maintenance services in the power utility sector across Canada. As we continue to grow, Arctic Arrow is offering this exciting opportunity for an Accounts Payable Clerk to work as part of our Finance team in our Abbotsford Office. Position Overview Reporting to the Controller, this position is responsible for processing account payable transactions with a focus on credit card invoices/receipts and processing credit card reconciliation. Requirements Accounts Payable Processing: Download credit card transactions and identify outstanding transactions with no receipt/invoice Enter high volume of credit card invoices/receipts accurately and efficiently Contact credit card holders for coding and/or invoice backup Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries Attach image of invoice or receipt to transaction within Spectrum (ERP software) Responsible for the credit card reconciliation by card within Spectrum If applicable, perform accurate and timely invoice accrual reports for month-end processing Other responsibilities: Assist the Accounts Payable Specialist when credit card transactions are up-to-date. This may include the following: Reconciling monthly statements and related transactions Downloading AP Invoices from the AP email inbox Posting hotel invoices to jobs Enter AP Invoices against Purchase Orders and routing for approval Ad hoc work as assigned by the manager Backup receptionist when needed This may include the following: Provide reception coverage, including greeting visitors and managing phone inquiries Coordinate travel arrangements for management and field crew Processing incoming and outgoing mail and courier shipments Manage office and refreshment supply inventory and ordering May help to organize internal office events and functions Provide cross-functional administrative and data entry support for all departments, including AP downloads and project deliverables Offers administrative support as required by company needs Skills Set Proficient in MS Office: Excel and Adobe Previous Accounts Payable experience PC proficiency Data entry skills Working knowledge of PST and how it is applied across different provinces Be comfortable with a paperless AP environment Be comfortable working with multiple computer monitors Detail oriented, analytical, thorough Highly organized Experience working in a multi-company, cost center (profit centre) environment Maintain respectful Vendor relationships General math skills Strong "can do" attitude and approach to responsibilities Ability to work independently and with all levels of staff within the company Qualifications Comfortable working in Excel (pivot tables) Diploma in Accounting or comparable accounting experience Knowledge of Adobe (splitting files, stamping, editing, adding images) 1+ years' experience in a similar role and high volume (data entry/invoicing) environment 1+ years' experience in the construction/utility industry or project-based company is an asset Experience with following purchase orders, subcontract progress billing Education and/or Training in document controls, asset Prior experience with Spectrum accounting software (asset) Benefits Arctic Arrow offers a competitive compensation and benefits package for the right individual. Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.

The role focuses on processing high-volume credit card transactions, ensuring accurate coding, and performing card reconciliations within the Spectrum ERP system. Additionally, the position provides administrative support, including reception coverage and travel coordination for management and field crews.

Candidates should have a diploma in accounting or comparable experience with at least one year of experience in a high-volume data entry or invoicing environment. Proficiency in MS Excel (pivot tables) and Adobe is required, with experience in the construction or utility industry being an asset.

• OrganizationPreferred
• Microsoft ExcelPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Credit Card Reconciliation
• Microsoft Excel
• Adobe
• Data Entry
• PST Knowledge
• Spectrum ERP
• Invoice Processing
• Accrual Reports
• Purchase Orders
• Administrative Support
• Analytical Thinking
• Organization
• Vendor Relations
• Pivot Tables
• Document Control

• Finance & Accounting
• Administrative
• Construction
• Energy

Minimum education

College diploma

Minimum experience

0+ years

Apply by

Feb 13, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available