Administrative Assistant / Receptionist

The Opportunity We are currently seeking an Administrative Assistant to join our team. Your main goal will be to provide administrative services in a fast-paced environment to a variety of groups internally in both the office and fabrication facility. The candidate will perform a variety of administrative functions including administrative support, time entry, reception and a wide variety of other administrative responsibilities for the company. We are looking for a self-motivated and detail-oriented individual with a minimum of 2 years experience in a related role who can work independently and has strong organizational, problem-solving and communication skills. Key Responsibilities As Administrative Assistant, your responsibilities will include: Providing data entry and other administrative support services to office, project & engineering teams Performing reception duties for the office, answering phones, greeting and directing visitors, and handling/routing inquiries Performing time entry for shop and office employees with a very high degree of accuracy for job costing, customer invoicing and payroll Providing support and assistance to other groups in the office and shop as required Supporting the planning and organization of meetings, company events, travel arrangements, etc. Supporting the preparation, collection, tracking and maintenance of project-related documentation Assisting with setup of new work stations and other basic IT support Following and supporting Arjae’s safety policies, programs and procedures in support of our commitment to the safety of all employees, clients, and other stakeholders Performing other related duties as assigned Qualifications/Requirements Strong organization, communication and customer-service skills with a friendly, professional demeanor Demonstrated experience and commitment to performing detail-oriented work with a very high degree of accuracy A minimum of 2 years experience in an administrative role, preferably in an engineering and/or fabrication environment Proficient in data entry, with a high degree of accuracy Certificate or diploma from an Office Administration-related program is an asset but not required Ability to multi-task and provide administrative support to multiple internal groups in both an office and shop environment Strong computer skills and proficiency in Excel, Word, Outlook, SharePoint, and OneDrive are required; Adobe and/or Bluebeam Revu experience is an asset Collaborative and team-oriented approach to support the business Ability to work in a fast-paced, entrepreneurial environment Additional Information This position is based in our office in Nisku, Alberta Must be legally entitled to work in Canada Benefits Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care Work Location: In person Apply Now Please apply in confidence at https://arjae.ca/careers We thank all applicants, however only those selected for further consideration will be contacted.

Provide comprehensive administrative and reception support to office, project, and engineering teams in a fast-paced environment. Key tasks include accurate time entry for payroll and invoicing, managing visitors, and coordinating company events and documentation.

Requires a minimum of 2 years of administrative experience, preferably within an engineering or fabrication setting. Candidates must be proficient in Microsoft Office Suite and possess strong organizational and communication skills.

• Dental care • Disability insurance • Employee assistance program • Extended health care • Life insurance • On-site parking • Paid time off • RRSP match • Vision care

• Customer servicePreferred
• Problem solvingPreferred
• OrganizationPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Data Entry
• Reception
• Time Entry
• Organization
• Communication
• Problem-solving
• Customer Service
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• SharePoint
• OneDrive
• Adobe
• Bluebeam Revu
• Multi-tasking
• Administrative Support

• Administrative
• Engineering
• Manufacturing
• Energy
• Customer Service & Support

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available