Immigration Coordinator

Job summary

Coordinate immigration cases by collecting and maintaining documentation, tracking deadlines, monitoring document expiries, and escalating compliance risks. Support employees and managers, prepare immigration-related forms and correspondence, maintain records and reports, and assist with audits and process improvements.

Job details

Description Join the Seaboard Armour Transportation & Logistics Team Today! Position Overview: The Immigration Coordinator provides administrative support for the organization's employees on temporary work permits. This role works directly with HR, managers and employees to ensure work permit, visa, and immigration-related processes are completed accurately, on time, and in compliance with applicable legislation to maintain eligibility to work status. This position does not provide immigration legal advice and is not required to hold RCIC designation. The focus is on documentation management, case coordination, compliance monitoring, reporting, employee communications, and process administration. Location: Moncton, NB Schedule: Monday - Friday | 8:00am - 5:00pm Salary: $50,000 - $65,000 Type: In-office Key Responsibilities Immigration Case Coordination Collect, organize, review, and maintain immigration documentation and supporting records. Track case progress and ensure required documentation is received within established timelines. Maintain accurate case files and electronic records. Compliance & Legislative Monitoring Monitor work permit, visa, passport, and immigration document expiry dates. Maintain immigration tracking systems and generate compliance reports. Escalate compliance risks and upcoming renewals to HR leadership. Employee & Manager Support Serve as a primary point of contact for employees and managers regarding immigration process questions and status updates. Prepare employee communications regarding application requirements, timelines, and documentation requests. Provide guidance on internal immigration processes while referring legal questions to HR leadership Data Management & Reporting Maintain immigration spreadsheets and HRIS records. Prepare regular reports on: Active immigration cases Upcoming renewals Compliance risks Work permit expiries Program metrics and service-level timelines Conduct audits of employee files and immigration records. Administrative Support Prepare letters, employer forms, supporting documentation, and government submissions as directed. Coordinate signatures and approvals from leadership. Manage correspondence with employees, immigration providers, and government agencies. Support process improvements and documentation standardization initiatives. Experience What We're Looking For 2 years of experience in HR administration and/or Immigration administration Experience supporting the Provincial Nominee Program, Atlantic Immigration Program, Temporary Foreign Worker Program (TFWP) Knowledge of Canadian immigration processes and employer obligations. Skills What You Bring Exceptional organizational and document management skills. Strong attention to detail and accuracy. Ability to manage multiple files and competing deadlines. Strong verbal and written communication skills. Analytical mindset with strong tracking and follow-up skills.

What you’ll do

Coordinate immigration cases by collecting and maintaining documentation, tracking deadlines, monitoring document expiries, and escalating compliance risks. Support employees and managers, prepare immigration-related forms and correspondence, maintain records and reports, and assist with audits and process improvements.

Requirements

Requires two years of experience in HR administration and/or immigration administration, including experience supporting relevant Canadian immigration programs such as the Provincial Nominee Program, Atlantic Immigration Program, or Temporary Foreign Worker Program. Candidates should know Canadian immigration processes and employer obligations and demonstrate strong organization, accuracy, communication, tracking, and follow-up skills.

Listed skills

• Reporting · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• data management · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Immigration Case Coordination
• Document Management
• Compliance Monitoring
• Canadian Immigration Processes
• Work Permit Administration
• Visa Administration
• Recordkeeping
• Reporting
• Employee Communication
• Attention To Detail
• Organization
• Deadline Management
• Data Management
• Auditing
• Stakeholder Coordination
• Process Improvement

Job areas

• Human Resources
• Administrative
• Legal
• Transportation

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