Accounts Payable Administrator

Job summary

Process and code vendor invoices, manage purchase orders and payments, reconcile vendor and balance sheet accounts, and prepare accounts payable reports and accounting documentation. Support billing, accounts receivable, expense accruals, vendor communications, and requisition management while providing service to internal and external stakeholders.

Job details

Accounts Payable Administrator Location: Mississauga, ON – Hybrid Pay Rate: $27.00/hour Employment Type: Contract – 6 Months Schedule: Monday to Friday, 8:30 AM – 5:00 PM Start Date: ASAP Position Overview We are seeking a detail-oriented and organized Accounts Payable Administrator to join our team on a 6-month contract basis. The successful candidate will provide financial, clerical, and administrative support to ensure accounts payable activities are completed accurately, efficiently, and on time. This role is ideal for someone with strong attention to detail, excellent organizational skills, and experience working in a fast-paced accounting environment. Key Responsibilities Record and process vendor invoices in the Accounts Payable system, including proper coding and distribution. Maintain purchase order records, control PO sequences, and follow up on outstanding invoices. Prepare cheque requests and process payments according to established schedules. Review and verify third-party costs and supporting documentation for billing purposes. Process invoices and related backup documentation for chargebacks and other transactions. Generate financial reports, including Accounts Payable Aging Reports and detailed payable lists. Communicate professionally with vendors by phone, email, and other correspondence. Identify, prioritize, and escalate issues requiring attention. Maintain Accounts Payable schedules and reconcile balances with the General Ledger. Conduct credit reference checks for customers as required. Prepare invoices, cheque requisitions, adjustments, and other accounting documentation. Support billing and accounts receivable activities during month-end and as required. Assist with recording and tracking expense accruals for costs not yet recorded for the month. Provide excellent internal and external customer service in a fast-paced environment. Cross-train with team members to ensure adequate coverage and continuity of operations. Manage and maintain the Requisition Management System in Great Plains (GP). Communicate with General Managers regarding purchase order numbers, invoice approvals, and inquiries. Reconcile vendor statements, Visa statements, and other Accounts Payable-related balance sheet accounts. Qualifications & Skills Previous experience in Accounts Payable or general accounting is required. Strong understanding of invoice processing, purchase orders, reconciliations, and payment processes. Experience with Microsoft Great Plains (GP) is an asset. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to prioritize multiple tasks and meet deadlines. Strong written and verbal communication skills. Professional and customer-service-oriented approach when dealing with vendors and internal stakeholders. Ability to work independently as well as collaboratively within a team. Comfortable working in a fast-paced environment and handling time-sensitive issues. Proficiency with Microsoft Office, particularly Excel. Why Join? Competitive pay of $27.00/hour Hybrid work environment Monday to Friday schedule with consistent daytime hours Opportunity to gain valuable experience within a professional accounting environment 6-month contract with an ideally September 8 start date

What you’ll do

Process and code vendor invoices, manage purchase orders and payments, reconcile vendor and balance sheet accounts, and prepare accounts payable reports and accounting documentation. Support billing, accounts receivable, expense accruals, vendor communications, and requisition management while providing service to internal and external stakeholders.

Requirements

Previous accounts payable or general accounting experience is required, along with knowledge of invoice processing, purchase orders, reconciliations, and payment processes. Candidates should have strong attention to detail, organization, communication, and prioritization skills, proficiency in Microsoft Office and Excel, and the ability to work independently and collaboratively; Great Plains experience is an asset.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• Payment Processing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Purchase Order Management
• Payment Processing
• Account Reconciliation
• General Ledger
• Financial Reporting
• Expense Accruals
• Microsoft Great Plains
• Microsoft Excel
• Microsoft Office
• Vendor Communication
• Attention To Detail
• Time Management
• Customer Service
• Prioritization

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support

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