Billing Administrator (AP/AR)

Job summary

The Billing Administrator is responsible for generating accurate customer invoices and auditing carrier/vendor invoices to ensure financial accuracy. They also support Accounts Receivable and Payable functions while resolving billing discrepancies and maintaining operational reports.

Job details

Billing Administrator Pay Rate: $20.00–$22.00/hour Job Type: Temp-to-Perm Location: 475 Admiral Blvd, Mississauga, ON (Hybrid) Schedule: Monday to Friday | 8:30 AM – 5:00 PM Start Date: ASAP Position Overview We are seeking a detail-oriented Billing Administrator to join a fast-paced transportation and logistics team. This role is responsible for customer invoicing, auditing carrier invoices, and supporting Accounts Receivable and Accounts Payable functions. The successful candidate will have strong Excel skills, experience with invoicing and billing administration, and excellent communication skills to work directly with carriers, vendors, and internal stakeholders. Key Responsibilities Generate weekly, bi-weekly, and monthly customer invoices accurately and on time. Audit and process carrier/vendor invoices, ensuring proper GL coding and accuracy. Support Accounts Receivable and Accounts Payable activities, including invoice reconciliation and billing administration. Prepare cost and revenue reports for internal stakeholders. Investigate and resolve billing discrepancies and respond to customer and vendor inquiries. Communicate with carriers, vendors, and internal departments regarding billing and transportation-related issues. Provide administrative support for transportation operations, including shipment tracking and customer service inquiries when required. Prepare and maintain reports for internal teams and clients. Assist with billing escalations and ensure service agreements are followed. Perform other administrative duties as assigned. Qualifications 2–3 years of administrative experience, preferably in transportation, logistics, or a related industry. 1–2 years of experience with Accounts Receivable, Accounts Payable, invoicing, or billing administration. Strong proficiency in Microsoft Excel (intermediate to advanced) and Microsoft Office applications. Excellent verbal and written communication skills with the ability to interact professionally with customers, vendors, and carriers. Strong attention to detail, organizational, and problem-solving skills. Ability to manage multiple priorities and work effectively in a deadline-driven environment. Ability to work independently as well as collaboratively within a team. Preferred Qualifications College diploma or university degree in Business, Accounting, Finance, or a related field. Experience in the transportation, logistics, or supply chain industry is considered an asset.

What you’ll do

The Billing Administrator is responsible for generating accurate customer invoices and auditing carrier/vendor invoices to ensure financial accuracy. They also support Accounts Receivable and Payable functions while resolving billing discrepancies and maintaining operational reports.

Requirements

Candidates should have 2-3 years of administrative experience, preferably in logistics, and 1-2 years of specific billing or accounting experience. Proficiency in Microsoft Excel and strong communication skills are essential for this role.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Reporting · Preferred
• Logistics · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Billing administration
• Accounts receivable
• Accounts payable
• Microsoft Excel
• Invoicing
• Auditing
• Data entry
• Communication
• Problem-solving
• Attention to detail
• Logistics
• Transportation
• Reconciliation
• Reporting
• Customer service

Job areas

• Administrative
• Finance & Accounting
• Logistics
• Transportation