Part-Time Operations Coordinator

The Operations Coordinator plays a key role in ensuring the smooth day-to-day operations of the St. Anne’s main floor office. This role serves as the first point of contact for guests and provides essential administrative support. The Operations Coordinator is responsible for managing front desk duties, coordinating mail and courier services, participating in digitization efforts, and providing general administrative support to the Operations team. This role supports Assiniboine Credit Union/Caisse Assiniboine (ACU)’s commitment to rural and agricultural communities, francophone services, values-based banking and ACU’s triple bottom line accountability to people, planet, and prosperity. KEY ACCOUNTABILITIES * Greet and assist visitors and guests in a professional manner. * Act as a primary resource for receiving, sorting and distributing incoming mail and courier packages. * Coordinate outgoing courier deliveries, and track shipments as required. * Implement tracking for outgoing deliveries, and escalate to the appropriate courier company when items have not been retrieved for delivery. * Scan, upload and organize incoming mail as appropriate, ensuring accuracy and privacy are maintained at all times. * Utilize document management software and enterprise ticketing systems effectively & accurately. * Facilitate weekly internal courier bag processing on behalf of the wider organization. * Ensure accurate and timely electronic filing of documentation, utilizing digital file system accurately and efficiently. * Maintain knowledge of the various departments across the organization, ensuring documents and mail are distributed appropriately. * Contact law offices and/or couriers on behalf of the Operations teams, as required. * Participate in department projects and continuous improvement initiatives. * Provide general administrative support to the Operations department, including maintaining fire insurance records, assisting with reconciliation preparation, completing data entry into the banking system or service desk, etc. * Assist with other office coordination and support duties as assigned to meet the evolving needs of the St. Anne’s Head Office location. * Required to keep strictly confidential the affairs of anyone whose private information becomes available to them in the course of their duties. QUALIFICATIONS EDUCATION & EXPERIENCE The competencies for this position would typically be acquired through the completion of grade 12 diploma, accompanied by a minimum of one years’ experience in a professional office environment. Bilingualism in French and English would be considered an asset for this position. KEY OCCUPATIONAL SKILLS This role requires demonstrated success in all of ACU’s core competency areas, as well as: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint) * Comfortable working independently * Strong organizational and time management skills LOCATION & WORK ENVIRONMENT This position is required to be onsite at the St. Anne’s location, and is not eligible for remote work. May involve occasional lifting of packages (up to 25 lbs). Who we are: As a Certified B Corporation® and one of Manitoba’s Top Employers (2024), the culture at Assiniboine Credit Union / Caisse Assiniboine is supportive of the individual while focused on the greater community. With the widest geographic reach of any credit union in Manitoba, you’ll be motivated by shared values and encouraged to always think about how, through financial sustainability, we can do more for our members, our employees and our community. Choosing to work at Assiniboine means that you’ll be working for a uniquely Manitoban credit union that… * puts people, planet and prosperity first, * values diversity and inclusion, * is committed to serving its urban, rural, agricultural, and Francophone communities, * is focused on social and environmental responsibility, * supports employees through training programs and long-term career development, * offers a competitive total compensation program which includes bonuses, a matched pension program, and health and dental benefits. If doing things differently and doing more is part of who you are, join us on a rewarding journey where your personal aspirations and career goals can align. If you are interested in applying for this position, please submit your application by Tuesday, August 18th, 2026, at 4:00 pm. We thank everyone who applies, but only candidates selected for an interview will be contacted. We are committed to workforce diversity and actively recruit people with diverse backgrounds, experiences, and perspectives reflecting the community in which we live and work. Applicants may request reasonable accommodation related to the materials and activities used throughout the selection process.

The Operations Coordinator manages front desk duties, mail and courier services, and provides essential administrative support to the Operations team. They are also responsible for document digitization, electronic filing, and assisting with various department projects and data entry tasks.

Candidates must have a minimum of a grade 12 diploma and at least one year of experience in a professional office environment. Proficiency in the Microsoft Office Suite and strong organizational skills are required for this role.

• Bonuses • Matched pension program • Health benefits • Dental benefits

• Time managementPreferred
• CommunicationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Front desk management
• Mail coordination
• Courier services
• Digitization
• Document management software
• Enterprise ticketing systems
• Data entry
• Microsoft Office Suite
• Organizational skills
• Time management
• Communication
• Record keeping
• Reconciliation preparation
• Administrative Support
• Professionalism
• Accountability
• Bilingual (French/English)
• Microsoft Excel
• Reconciliation
• Continuous Improvement Process
• Data Entry
• Document Management Systems
• File Systems
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft SharePoint
• Sorting
• Time Management
• Triple Bottom Line (TBL)
• Coordinating
• Filing

• Administrative
• Finance & Accounting
• Customer Service & Support
• Operations Coordinator
• Operations Manager (General)
• Manufacturing Managers
• General and Operations Managers

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week