Admin Service Coordinator - Associa On Call (AOC)

Job summary

The Admin Service Coordinator will manage field technician scheduling, dispatching, and work order tracking while providing administrative support for maintenance and construction operations. This role also involves handling customer communications, billing, purchase orders, and generating reports to resolve service concerns.

Job details

Position Overview Associa On Call is seeking a highly organized and detail-oriented Admin Service Coordinator to support our Maintenance and Construction division. This role coordinates field technicians, scheduling, work orders, customer communications, billing support, and administrative operations. Reporting to the service manager. Key Responsibilities: Schedule and dispatch technicians; create schedules; coordinate appointments; track work orders; prepare quotes; process purchase orders ; assist with collections; and attendance records; request locates through Ontario One Call; manage the division in box; generate reports and resolve customer concerns. Qualifications: Administration, dispatching or service coordination experience; strong communication and customer service skills; Microsoft Office proficiency; construction, maintenance or property management experience is an asset; GTA knowledge is an asset. Schedule: Part time leading to Full time Part time start date Oct 5th ( 2-3 days a week)9am-5pm Full time to start November 23rd, 9am - 5pm Competitive pay, Monday-Friday schedule, supportive team environment, training provided, career growth opportunities, paid vacation and statutory holidays. Apply Today: Join Associa On Call and become an integral part of our Maintenance and Construction team

What you’ll do

The Admin Service Coordinator will manage field technician scheduling, dispatching, and work order tracking while providing administrative support for maintenance and construction operations. This role also involves handling customer communications, billing, purchase orders, and generating reports to resolve service concerns.

Requirements

Candidates should have prior experience in administration, dispatching, or service coordination along with strong communication and customer service skills. Proficiency in Microsoft Office is required, while experience in construction, maintenance, or property management is considered an asset.

Benefits

• Competitive pay • Supportive team environment • Training provided • Career growth opportunities • Paid vacation • Statutory holidays

Listed skills

• Collections · Preferred
• Customer service · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• maintenance · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administration
• Dispatching
• Service coordination
• Communication
• Customer service
• Microsoft Office
• Construction
• Maintenance
• Property management
• Scheduling
• Billing support
• Work order management
• Purchase order processing
• Collections
• Reporting
• Billing
• Customer Service
• Customer Communications Management
• Property Management
• Operations
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Construction
• Customer Service & Support
• Logistics
• Administrator Services Coordinator
• Server Administrator
• Systems Aministrators
• Network and Computer Systems Administrators