Care Team Coordinator

Assurance Home Care is an in-home care company focusing on high-end services for its client's needs. We are looking for individuals who are passionate about what they do, understand, and respect the desire for independence while working closely with our clients. Our services include everything from companionship to housekeeping, meal preparation, medication reminders, personal care and grooming assistance and running errands. We are seeking the ideal candidate who is patient, physically capable, and committed to delivering respectful, person-centered care. The Role Our Care Team members are key operational leaders responsible for delivering exceptional, highly personalized service and support. We’re strategic and tech-forward professionals seeking a new team member to add to our mission. There is room to grow in your career with us and to make a meaningful difference in the lives of our clients. Reporting to the Manager of Care Operations, you’ll be a champion of our highest standards and be a frontline problem-solver. This role is focused on client retention and creative problem-solving. You’re the crucial bridge between our clients and care providers, ensuring that even in high-pressure situations, every stakeholder receives a sophisticated and empathetic experience that a professional such as yourself delivers. Note: While we operate in the healthcare space, medical training is not required. We’re looking for world-class customer service experts who love people and challenges. About You You are a "people person" with a deep sense of responsibility and a "whatever it takes" attitude. You don’t just manage tasks; you own them with total accountability. Growth Mindset: You love to learn and grow. You seek ways to innovate, improve processes, and deliver greater value. You view challenges as opportunities to sharpen your skills. Team Player: You’re all about the team. We’re a collegial, hands-on group that works closely together. You’re willing to cross-train and learn different aspects of the business to support our collective success. You’re positive and optimistic. Adaptable & Resilient: You thrive in fast-paced environments and are flexible with your time, including participating in a rotating on-call schedule. This can be a high-pressure role because the work we do every day matters. Our work is dynamic and high-impact. You need to be quick thinking with a proactive spirit. Tech-Forward: You’re comfortable leveraging modern technology and scheduling platforms to enhance efficiency and communication. You enjoy using tools to stay organized and transparent. And if you don’t know, you’re open to learning. A "Big Heart" with High Empathy: You genuinely care about people. You have the emotional intelligence to support families through difficult moments while maintaining professional poise. Retention-Focused: You likely have a background in high-end customer service or a high-volume environment where you learned to solve problems quickly to keep clients happy and loyal. Core Responsibilities Customer Service & Client Retention Problem Solving: Utilize out-of-the-box thinking and de-escalation skills to resolve complex scheduling or care issues in real-time. Retention Excellence: Serve as a responsive point of contact for client inquiries, ensuring they feel heard and valued so they remain lifelong partners with us. Service Excellence: Monitor care delivery to ensure it meets our "white-glove" standards, conducting proactive follow-ups to uphold trust. Scheduling & Operational Precision Precision Matching: Ensure all client shifts are staffed appropriately, matching care provider skills, personality, and availability to specific client needs. Multi-City Coordination: Manage caregiver assignments across three cities, ensuring consistency and reliability despite many moving parts. Dynamic Response: Maintain up-to-date schedules and provide timely, clear communication regarding changes. Relationship Management & Advocacy Build Connections: Develop strong working relationships with caregivers, clients, and physicians. Support & Advocacy: Actively listen to and advocate for our care providers, ensuring they feel equipped, prepared, and valued. Closed-Loop Communication: Ensure every interaction—phone, email, or text—is followed through to completion with transparent documentation. Working Conditions High-Pressure Environment: This is a dynamic role that requires acute attention to detail and the ability to multitask even under significant pressure. On-Call Commitment: Participation in a rotating on-call schedule is required to deliver 24/7 peace of mind to our clients because we support each other. Elevating the Team: We’re looking for someone who doesn't just "fit in" but actively makes our team stronger through their work ethic and positive attitude. If the essence of this role calls to you, reach out! We’d love to meet you. You don’t need to have everything listed, but you do need the right attitude and openness to learning.

The role serves as the primary bridge between clients and care providers, focusing on high-end service delivery and client retention. Key duties include managing complex scheduling across multiple cities and resolving operational issues in real-time.

Candidates should be customer service experts with a growth mindset and the ability to thrive in high-pressure, fast-paced environments. While medical training is not required, a strong sense of accountability and a commitment to person-centered care are essential.

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Customer Service
• Client Retention
• Scheduling
• Problem Solving
• De-escalation
• Relationship Management
• Operational Coordination
• Empathy
• Emotional Intelligence
• Multitasking
• Time Management
• Communication
• Tech-Savviness
• Accountability
• Adaptability
• Conflict Resolution

• Customer Service & Support
• Healthcare
• Management & Leadership
• Social Services
• Administrative

Minimum experience

0+ years

Apply by

Feb 20, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available