Administration Clerk

Who We Are: ATCO Fire Prevention Services (AFPS) is a multi-discipline fire and life safety division of ATCO Frontec. With operations across Western and Northern Canada, AFPS provides inspection, testing, maintenance, and repair services for fire alarms, sprinklers, special hazard systems, extinguishers, and emergency lighting. Description: ATCO Fire Prevention Services (AFPS) is seeking a detail-oriented Administration Clerk to support a wide range of administrative functions across our Leduc office, in coordination with Calgary and Yellowknife teams. This role is key to ensuring smooth operations, accurate invoicing, effective travel coordination, and reliable support across departments. Key Responsibilities * Maintain and update the Laserfiche Electronic Document Management system * Lead the Paperless File Storage initiative and support staff with document retrieval * Coordinate Health & Safety Program meetings, reports, and documentation * Manage QuickBooks Inventory and assist with financial entries * Front desk duties: phone handling, customer service, and supply upkeep * Support scheduling and provide coverage for Leduc Branch staff when needed * General administrative tasks including: * Invoicing, payment posting, bank deposits, and cheque preparation * Vendor invoice handling and document filing * Travel arrangements (accommodation, flights, vehicle rental) * Timesheet coordination and mail processing * Office supply management and key system maintenance * Vehicle servicing coordination and fleet file management * Sales order processing and purchase order generation * Customer data updates in QuickBooks and WorkWave * Walk-in customer support and call handling * Ad hoc support to office staff and Yellowknife operations Skills & Qualifications * Minimum 2 years of office experience * Proficient in Microsoft Office Suite, especially Excel * Strong attention to detail and accuracy * Effective communication and organisational skills * Willingness to learn new technologies and processes * Ability to work independently and as part of a team Certifications & Requirements * Grade 12 or equivalent * Valid Driver’s License (must meet insurance requirements) We would like to thank everyone for their application; however, only those being considered for an interview will be contacted. Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices. By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.

The Administration Clerk will manage daily office operations including invoicing, inventory tracking, and document management within the Laserfiche system. They will also provide front desk support, coordinate travel arrangements, and assist with health and safety documentation.

Candidates must have at least 2 years of office experience and proficiency in Microsoft Office, particularly Excel. A Grade 12 diploma or equivalent and a valid driver's license are required for this role.

• Time managementPreferred
• Customer servicePreferred
• Administrative SupportPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Data entryPreferred
• Inventory managementPreferred
• Microsoft Office SuitePreferred
• invoicingPreferred

Identified from the job description. Confirm important requirements above.

• Microsoft Office Suite
• Excel
• QuickBooks
• Document Management
• Invoicing
• Inventory Management
• Customer Service
• Administrative Support
• Data Entry
• Communication
• Organizational Skills
• Time Management
• Fleet Management
• Purchase Order Generation
• Health & Safety Documentation
• Office Supply Management
• Emergency Lighting
• Laserfiche (Content Management Platform)
• Effective Communication
• Mail Processing
• Willingness To Learn
• Fire And Life Safety
• Administrative Functions
• Valid Driver's License
• Customer Support
• Deposit Accounts
• Management
• Customer Data Management
• Document Management Systems
• File Systems
• Document Retrieval
• File Management
• Fire Alarm Systems
• Fire Prevention
• Microsoft Office
• Operations
• QuickBooks (Accounting Software)
• Travel Arrangements
• Scheduling
• Coordinating
• Filing
• Detail Oriented

• Administrative
• Customer Service & Support
• Finance & Accounting
• Security & Safety
• Logistics
• Administration Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week