Administrative Assistant

Job Description Overview Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place! AtkinsRéalis is proud to announce its participation in the Alto high-speed rail project, connecting Québec City to Toronto, as an experienced partner within the Cadence consortium. About Cadence This consortium—comprising CDPQ Infra, AtkinsRéalis, SYSTRA Canada, Keolis Canada, Air Canada, and SNCF Voyageurs—was selected by the Canadian government to develop the project following a rigorous bidding process. Thanks to our expertise, we will ensure optimal performance and seamless service within a modern rail network. And this is just the beginning! As we continue to grow, we are looking for a passionate and talented Administrative Assistant to help shape the future of high-speed rail in Canada. Location - Montréal, QC ( on-site presence is required 5 days per week at the AtkinsRéalis Head Office located at 455 René-Lévesque Boulevard West). Your role Ensure the day-to-day operations of the office run smoothly by maintaining a professional, safe, and efficient work environment. Coordinate workspace planning, workstation setups, and meeting room requirements to support business needs. Act as the primary point of contact for vendors, suppliers, and property management partners. Support employee onboarding, workplace integration, and operational needs for employees and managers. Oversee office access processes, security procedures, and access card management. Develop, document, and improve administrative and operational processes to support project growth. Standardize office practices between Montréal and Toronto and contribute to continuous improvement and governance initiatives. Organize and coordinate a variety of team and office events. Provide general administrative support related to office operations. About you Proven experience in office coordination or office management within a professional environment. Ability to manage multiple priorities independently and effectively. Strong commitment to delivering exceptional internal customer service. Excellent organizational and problem-solving skills. Ability to thrive in a fast-paced and evolving environment. Proficiency in French and English, both spoken and written*. *This position requires knowledge of a language other than French, namely English, as the clients and/or suppliers you will interact with are primarily English-speaking and located outside Québec Rewards & benefits Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada. Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs. Make the most of diverse opportunities for training and professional development to grow your skills and expertise. And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life. Be rewarded. Find out more. About AtkinsRéalis We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people. Find out more. Additional information AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. Worker Type Employee Job Type Regular At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

The Administrative Assistant will ensure the smooth day-to-day operation of the office by managing workspace planning, vendor relations, and employee onboarding. They will also contribute to process improvement, office security, and the coordination of team events.

Candidates must have proven experience in office coordination or management within a professional environment. Proficiency in both French and English is required to interact with international clients and suppliers.

• Competitive compensation • Employee recognition • Flexible benefits • Training and professional development • Hybrid working culture • Generous time-off policies

• Customer servicePreferred
• Problem solvingPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Office coordination
• Office management
• Administrative support
• Vendor management
• Problem-solving
• Organizational skills
• Customer service
• Process improvement
• Event coordination
• Communication
• Bilingualism
• Administrative Support
• Energy Systems
• Bilingual (French/English)
• Planning
• Bidding
• Management
• Customer Service
• Continuous Improvement Process
• English Language
• Property Management
• French Language
• Governance
• Problem Solving
• Project Management
• Office Management
• Employee Onboarding
• Operations
• Coordinating

• Administrative
• Engineering
• Transportation
• Consulting
• Project Administrative Assistant
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week