Plant Administrative Associate

Job summary

The Administrative Associate provides comprehensive support to the plant, including managing supply chain activities, budgets, and inventory. They also handle front office duties, meeting coordination, and site vehicle management to ensure smooth daily operations.

Job details

Introduction Atura Power is the largest fleet of combined cycle power plants in Ontario. Our facilities are located across the province including Napanee, Halton Hills, Toronto and Windsor. This position is located at Brighton Beach Power in the city of Windsor. Guided by our values, at Atura Power we are inclusive, we work safely, we are flexible, we look for ways to do things better, we always act with integrity. Join the team that powers the province! Job Summary Reporting to the Plant Manger, this Administrative Associate provides support to the plant and office. This position is multifaceted, great for someone who loves being busy and wearing multiple hats. Normal reporting work hours are Monday to Friday, 40 hours per week. This position offers a competitive wage, health & dental benefits, performance incentive, and retirement contributions. Responsibilities Provide administrative support to the plant including but not limited to: Support site supply chain activities <$100,000 including managing contracts, vendors, purchase orders and credit card purchases. Provide support during budget reporting and annual budget development cycles. Manage inventory and warehouse through annual counts, min/max levels, tagging. Coordinate and oversee required services and supplies: housekeeping, printer servicing, coverall services, floor mats, lunchroom, and restroom consumables. Front office support, maintain sign-in documentation, receive visitors and direct general enquiries to appropriate personnel. Maintain up-to-date database of key contacts/staff contacts/emergency contacts. Schedule meetings, take meeting minutes, editing and preparation of presentations. Support filing and storage of records, reports, training documentation, SharePoint, etc. Site vehicle management: service, tire change, documentation, etc. Mail, couriers, shipping and receiving. Maintain Plant Managers calendar/email by prioritizing and tracking items for follow-up, some of these items may contain confidential and labour relations information. Required to exercise discretion and confidentiality in dealing with employee and plant related information when interacting with other employees. Support Atura corporate business needs as identified for base location. Organize and oversee public engagement events. Other duties as required. Qualifications & Education Post Secondary education, College diploma or University Experience in Business Administration, Office Management, or Executive Assistant Experience with Maximo or similar work management tool as asset Strong communication skills, written and verbal Strong MS Office skills People person, team player, ready to participate Additional Requirements: Have and Maintain a G driver’s license Personal Vehicle, the plant is not accessible by public transit This is an in-person role 5 days Monday to Friday Atura Power strives to embody the values of respect, collaboration, and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity. Atura Power, seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ2S+ persons. Atura Power welcomes and encourages applications from persons with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please message Human Resources through www.aturapower.com/contact-us/

What you’ll do

The Administrative Associate provides comprehensive support to the plant, including managing supply chain activities, budgets, and inventory. They also handle front office duties, meeting coordination, and site vehicle management to ensure smooth daily operations.

Requirements

Candidates must possess a post-secondary education, such as a college diploma or university degree, in a relevant field. Proficiency in MS Office and experience with work management tools like Maximo are required, along with a valid G driver's license and personal vehicle.

Benefits

• Health benefits • Dental benefits • Performance incentive • Retirement contributions

Listed skills

• Budgeting · Preferred
• Supply chain management · Preferred
• Administrative Support · Preferred
• SharePoint · Preferred
• MS-Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred
• Public engagement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Supply chain management
• Budgeting
• Inventory management
• Warehouse management
• Meeting coordination
• Records management
• SharePoint
• MS Office
• Communication skills
• Data entry
• Vendor management
• Purchase orders
• Public engagement
• Employment Equity
• Training Documentation
• Shipping And Receiving
• Administrative Support
• Supply Chain
• Valid Driver's License
• Editing
• Business Administration
• Management
• Housekeeping
• Communication
• Confidentiality
• Contract Management
• Creativity
• Front Office
• Warehousing
• IBM Maximo
• Innovation
• Inventory Management
• Labor Relations
• Project Management
• Taking Meeting Minutes
• Office Management
• Presentations
• Public Transport
• Purchasing
• Microsoft SharePoint
• Tire Changer
• Filing

Job areas

• Administrative
• Energy
• Manufacturing
• Logistics
• Administrative Associate
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive