Planning Assistant (8:00 AM - 4:30 PM) - Hybrid

Why You’ll Love Being Part of Our Team At The Authentic T-Shirt Company®/SanMar Canada, we’re more than just a leading distributor of high-quality apparel; we’re a company that people love to be a part of. As Canada’s leading wholesale distributor in the imprintable apparel industry, we’ve built a reputation for excellence, and it all starts with our people. When you join us, you’re not just clocking in. You’re becoming part of a vibrant, supportive team that celebrates creativity, encourages growth, and values every voice at the table. We’re currently looking for an energetic, driven, outgoing Planning Assistant to join our incredible team in Vancouver, Canada. Here’s a peek at what makes working here so awesome: * Total Wellness: Comprehensive health, dental, and vision plans, plus paid sick days and vacation time to recharge and reset. * Beyond the Basics: Flex statutory holidays, employer RRSP matching, and sweet staff discounts on products you’ll actually want. * Room to Grow: Ongoing training, real career development, and a clear path to where you want to go. * Culture That Cares: Inclusive, collaborative, and full of heart. Your ideas matter, and your contributions count. * People-First Vibes: From our distribution centres to our showrooms, you’ll work with passionate, friendly folks who genuinely care. * Perks, Perks, Perks: And trust us, there’s even more where that came from. Come see what makes SanMar Canada different, and discover what’s possible when you’re part of something authentic. JOB SUMMARY Reporting directly to the Planning Supervisor, the role of the Planning Assistant is to support and assist the Purchasing Department by creating inbounds, processing invoices, and completing transfer breakdowns. Required Qualifications & Experience * Working knowledge of PICK system (Will provide training) * Must be able to work well under pressure and in a team environment * Must be able to multi-task and possess strong organizational skills * Excellent problem-solving skills * Possess excellent listening, verbal and written skills * Working knowledge of Microsoft Outlook, Word, and advanced knowledge of Excel WORKING CONDITIONS * 40 hours per week; occasional overtime required Responsibilities * Creation of Purchase Orders into PICK (internal system) * Receive inbounds * Create and convert received inventory into backorders * Creation of Inbounds into PICK, internal system, using supplier packing slips * Compare supplier purchase order confirmations * Compare supplier work in progress reports * Processing supplier invoices in a timely and accurate manner * Create transfer and quality control breakdowns from existing inbounds * Daily reports for Purchasing Department * Code invoices, scan into back up folders and deliver to AP * Consistently exercise and promote SanMar Canada’s values * Make sound decisions based on SanMar Canada’s values * Continuously improve upon own skill level as job evolves * Create and maintain Forecasting sheets * Adhere to current and future company policies and standards to ensure a safe and agreeable working environment * Assist in other areas of the Purchasing department and additional duties as required by management Working Relationships * Work in cooperation and communicate effectively with all departments and outside vendors * Handle all matters in the workplace in a positive and professional manner * Work effectively and efficiently with little supervision * Keep co-workers informed of activities that have implications to their department * Openly communicate any successes, concerns, or problems related to the job The Authentic T-Shirt Company/SanMar Canada is an Equal Opportunity Employer and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. We thank all applicants for their interest; however, only those considered for an interview will be contacted Monday - Friday / 8:00 AM - 4:30 PM

The Planning Assistant supports the Purchasing Department by creating purchase orders, processing invoices, and managing inbound inventory. They are also responsible for generating daily reports and performing quality control breakdowns.

Candidates must possess strong organizational and multi-tasking skills with proficiency in Microsoft Office, particularly Excel. Experience with the PICK system is preferred, though training will be provided.

• Health insurance • Dental insurance • Vision insurance • Paid sick days • Vacation time • Flex statutory holidays • Employer RRSP matching • Staff discounts

• TeamworkPreferred
• Problem solvingPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Inventory managementPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Pick system
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Purchasing
• Invoicing
• Inventory management
• Problem-solving
• Multi-tasking
• Organizational skills
• Communication
• Data entry
• Reporting
• Teamwork
• Energetic
• Professionalism
• Organizational Skills
• Planning
• Management
• Cooperation
• Creativity
• Discounts And Allowances
• Forecasting
• Problem Solving
• Multitasking
• Wholesaling
• Progress Reporting
• Quality Control

• Logistics
• Administrative
• Finance & Accounting
• Manufacturing
• Planning Assistant
• Purchasing Assistant
• Buyers
• Procurement Clerks

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week