Administrative Assistant

Job summary

The Administrative Assistant manages day-to-day office operations, including handling communications and maintaining physical and digital filing systems. They are also responsible for overseeing office supplies, equipment maintenance, and supporting general office functionality.

Job details

Overview: The Administrative Assistant is responsible for the day-to-day administrative operations of the office, ensuring everything runs smoothly, efficiently, and in an organized manner. This role serves as the first point of contact for incoming communications and plays a key part in maintaining structure, responsiveness, and overall office functionality. The ideal candidate is highly organized, detail-oriented, and takes pride in keeping things in order. Responsibilities include: Manage all incoming calls and emails, responding where appropriate and directing inquiries to the relevant team members Maintain and organize physical and digital filing systems, including ongoing document management and upkeep of the filing room Perform administrative duties such as filing, copying, scanning, and document preparation with accuracy and attention to detail Support general office operations, including managing boardrooms, coordinating cleaning, and ensuring the office is presentable and functional at all times Oversee office supplies and equipment, including ordering, restocking, and coordinating maintenance (e.g., printers, coffee machines, water, etc.) Help prepare internal documents, reports, and presentations as required Take ownership of administrative processes, ensuring consistency, follow-through, and a high standard of organization Provide additional administrative support to the team as needed Qualifications/Experience: · At least two years of office administration and filing experience is required. · Demonstrate strong spoken and written English communication skills with excellent reading comprehension and the ability to articulate ideas clearly and effectively. · Proficient in MS Office and Outlook · Post-secondary education/courses in related fields are considered an asset What we offer: · Competitive salary range of $45,000 – $60,000, based on experience · Vacation policy and observance of office holiday closures · Comprehensive extended health and dental benefits · Opportunities for growth within the company · Supportive, team-oriented culture that values collaboration and work-life balance How to Apply: Please submit your resume and cover letter to [email protected]. Due to the high volume of applications, only candidates selected for an interview will be contacted.

What you’ll do

The Administrative Assistant manages day-to-day office operations, including handling communications and maintaining physical and digital filing systems. They are also responsible for overseeing office supplies, equipment maintenance, and supporting general office functionality.

Requirements

Candidates must have at least two years of office administration experience and proficiency in MS Office and Outlook. Strong English communication skills are required, and post-secondary education is considered an asset.

Benefits

• Vacation Policy • Office Holiday Closures • Extended Health Benefits • Dental Benefits • Growth Opportunities

Listed skills

• Organization · Preferred
• MS-Office · Preferred
• Office Administration · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Filing Systems
• Document Management
• Communication Skills
• MS Office
• Outlook
• Office Operations
• Organization

Job areas

• Administrative