Learning Coordinator, 12-14 month contract

Job summary

Coordinate leadership training programs from planning through delivery, including invitations, registrations, scheduling, assessments, session logistics, surveys, and reporting. Collaborate with internal stakeholders and external vendors, provide project updates, and help ensure programs are delivered smoothly and cost-effectively.

Job details

Aviva Canada’s Learning and Development team is seeking a detailed and dynamic Learning Coordinator to support a series of Leadership Training Programs. Reporting to the Senior Manager, Learning and Development, the ideal candidate is highly organized, confident, and proactive, with the ability to manage multiple programs while building strong relationships with leaders, stakeholders, vendors, and participants. They are comfortable navigating competing priorities and ensuring a seamless learning experience from planning through execution. Program Planning And Management Managing multiple programs through coordination and logistics for a seamless participants end-to-end journey Sending out invitations, registration, reminders using LMS, and Outlook Manager all Learning & Development Service Now inquiries and response Rescheduling participants when required and providing updated instructions Maintain a training calendar to prevent overlap of sessions and scheduling coverage is organized Administer all psychometric assessments to participants Tracking progress and reporting outcomes on a weekly basis Reviewing and update communication to ensure market specific updates have been made. Deliver all sessions in a cost-effective manner In person session set up and post session wrap up coordination Send out learning surveys, psychometrics, data and reporting Collaboration and Stakeholder Management Attend regular project team meetings and provide regular status updates on activities, identifying any issues or challenges. Attend global logistic meetings, team meetings and daily huddles, for all updates and alignment to programs to make necessary updates. Leverage relationships with key functions to support session delivery both Canada and the UK partners. Collaborate with external vendors (Food, hotel, transportation) and work alongside procured suppliers to deliver the event Skills And Capabilities Proactive individual who thrives in a fast-paced environment and is committed to delivering exceptional learning experiences Confident communicator who can professionally engage with leaders, executives, vendors and stakeholders at all levels Demonstrate sound judgement and can make decisions independently while escalating risks when appropriate The ability to react quickly and be flexible to changing demands Experience coordinating executive or leadership development programs Advance knowledge in Excel Proficient in LMS, SharePoint, and digital communication tools Strong time management and detail oriented with the ability to multi-task, and managing several programs at a time Post secondary education in or equivalent experience in adult learning, event management, marketing, communications, learning and development Minimum 3+ years coordinating complex programs, learning initiatives, or projects involving multiple stakeholders and competing priorities Additional Information Aviva Canada is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Talent Acquisition Partner who will consult with you to determine an appropriate accommodation.

What you’ll do

Coordinate leadership training programs from planning through delivery, including invitations, registrations, scheduling, assessments, session logistics, surveys, and reporting. Collaborate with internal stakeholders and external vendors, provide project updates, and help ensure programs are delivered smoothly and cost-effectively.

Requirements

Requires at least three years of experience coordinating complex programs, learning initiatives, or projects, ideally including executive or leadership development. Candidates should have strong organization and communication skills, advanced Excel knowledge, and proficiency with an LMS, SharePoint, and digital communication tools; post-secondary education or equivalent experience in a relevant field is requested.

Listed skills

• Time management · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Stakeholder Management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Program Coordination
• Learning and Development
• Leadership Development
• Event Management
• Learning Management Systems
• Advanced Excel
• SharePoint
• Outlook
• Stakeholder Management
• Vendor Management
• Communication
• Time Management
• Multitasking
• Psychometric Assessments
• Data Tracking and Reporting
• Training Logistics

Job areas

• Human Resources
• Education
• Administrative
• Management & Leadership
• Hospitality

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