Senior Chief of Staff

Job summary

Manage vendor and service contracts, financial planning and reporting, governance processes, and executive materials. Coordinate cross-functional initiatives and employee engagement activities to support operational excellence and organizational planning.

Job details

Duration: 12 months Contract Location: Montreal Work Mode: Onsite/in office presence 3x/week Responsibilities Support the end-to-end management of vendor, consultant, and service contracts, including onboarding, renewals, and approvals. Coordinate with Procurement, Finance, Legal, and hiring managers to ensure timely contract execution. Track contract milestones, renewals, spend, and vendor commitments. Maintain contract records, reporting, and governance processes. Support budgeting, forecasting, and monthly financial reporting activities. Partner with Finance and Business Management teams to monitor spend, headcount, and investment plans. Prepare management reporting, executive presentations, and budget analyses. Assist with annual planning, workforce governance, and cost-efficiency initiatives. Prepare executive materials, briefing documents, and strategic analyses for leadership meetings. Coordinate action tracking and follow-up across key initiatives. Support governance reviews, reporting cycles, and organizational planning activities. Partner with stakeholders across Technology, Finance, Human Resources, and Business Management to drive operational excellence. Drive global culture and employee engagement by coordinating recognition programs, community-building initiatives, leadership communications, town halls, open forums, and team updates across the organization. Requirements Minimum 8 years of experience in business management, operations, finance, project management, or Chief of Staff support functions. Strong analytical, organizational, and problem-solving skills. Excellent written and verbal communication skills. Experience supporting financial forecasting, budgeting, or workforce planning. Experience with contract, vendor, or procurement management processes. Ability to manage multiple priorities in a fast-paced environment. Strong Microsoft Excel, PowerPoint, and Office 365 skills. High attention to detail and a proven ability to work independently. Experience collaborating with stakeholders across functions and locations. Preferred Skills Project Management Office or program management experience. Experience leading employee engagement, communications, or culture initiatives. Exposure to technology organizations and globally distributed teams. Comfortable using AI tools, with prior hands-on experience leveraging AI to support day-to-day work and productivity. This role is for an existing vacancy.

What you’ll do

Manage vendor and service contracts, financial planning and reporting, governance processes, and executive materials. Coordinate cross-functional initiatives and employee engagement activities to support operational excellence and organizational planning.

Requirements

Requires at least eight years of experience in business management, operations, finance, project management, or Chief of Staff support, along with strong analytical, organizational, and communication skills. Candidates should have experience with budgeting or workforce planning and contract or procurement processes, and be proficient in Excel, PowerPoint, and Office 365.

Listed skills

• Budgeting · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Project management · Preferred
• Stakeholder Management · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract Management
• Vendor Management
• Procurement
• Budgeting
• Financial Forecasting
• Financial Reporting
• Workforce Planning
• Project Management
• Stakeholder Management
• Executive Communications
• Employee Engagement
• Microsoft Excel
• Microsoft PowerPoint
• Office 365
• AI Tools
• Analytical Skills

Job areas

• Management & Leadership
• Finance & Accounting
• Administrative
• Human Resources
• Technology

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