Administrative Assistant

Job summary

Greet and assist clients, answer and direct phone inquiries, schedule appointments, and prepare, scan, file, and organize client documents and correspondence. Support the accounting team with administrative tasks, billing, office duties, client follow-up, and workflow coordination while handling sensitive information professionally.

Job details

Be part of something bigger. Build with us today — Now, for tomorrow. At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow. We are looking for an Administrative Assistant to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another. Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity. “There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.” Your role Greeting and assisting clients Answering phones, directing inquiries and scheduling appointments Receiving, preparing, scanning, filing and organizing client documents Assisting with client correspondence and follow-up Preparing and assembling documents and packages for clients Supporting our accounting team with a variety of administrative tasks Assisting with billing and general office duties Helping manage workflow and priorities during busy periods Handling confidential and sensitive information with professionalism and discretion What you bring to the table A friendly, professional and approachable personality Strong communication and organizational skills Great attention to detail A dependable, team-focused attitude The ability to adapt and manage changing priorities A willingness to learn and take on new responsibilities What’s in it for you? Health and benefit plan A friendly, supportive and collaborative team Opportunities for learning and professional growth Exposure to a variety of administrative and accounting office funtions An open-door culture where your contribution is valued Where you’ll work: Rocky Mountain House Job type: Permanent, Full-time Your schedule: Monday to Friday Salary range: Will be communicated at a later stage in the hiring process. When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you. We are committed to transparency in our hiring process. Please note the following information regarding this job posting: We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted. Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.

What you’ll do

Greet and assist clients, answer and direct phone inquiries, schedule appointments, and prepare, scan, file, and organize client documents and correspondence. Support the accounting team with administrative tasks, billing, office duties, client follow-up, and workflow coordination while handling sensitive information professionally.

Requirements

The role calls for a friendly, professional, and approachable person with strong communication and organizational skills and close attention to detail. Candidates should be dependable, team-focused, adaptable to changing priorities, and willing to learn and take on new responsibilities.

Benefits

• Health and Benefit Plan
• Supportive and Collaborative Team
• Learning and Professional Growth Opportunities
• Exposure to Administrative and Accounting Functions

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• document preparation · Preferred
• Appointment Scheduling · Preferred
• Organization · Preferred
• adaptability · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Billing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Client Service
• Phone Handling
• Appointment Scheduling
• Document Preparation
• Scanning and Filing
• Client Correspondence
• Communication
• Organization
• Attention to Detail
• Confidentiality
• Adaptability
• Time Management
• Teamwork
• Billing
• Workflow Coordination

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support

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