Tradeshow Support- Banff Mountain Film and Book Festival

Festival Coordinator-Tradeshow We are looking to hire for the following term position from September 8, 2026 - November 10, 2026. Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential. We recognize, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minihrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, and Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play here, help us steward this land, and honour and celebrate this place. The Opportunity The Banff Centre Mountain Film and Book Festival is one of the flagship programs of Banff Centre. As one of the world’s pre-eminent mountain festivals – and a co-founder of the International Alliance for Mountain Film — the Festival began more than 40 years ago in the small Rocky Mountain town of Banff, Alberta. What began as a one-day festival of climbing films has now blossomed into a nine-day event in Banff that explores and celebrates what Mountain Culture means to people around the world. Events include film screenings; film, book, and photography competitions; a filmmaking workshop and mountain marketplace. The Mountain Culture department at Banff Centre is looking for Tradeshow Support to assist in the coordination and implementation of the Banff Centre Mountain Film and Book Festival's tradeshow. Reliable, self-motivated, and highly organized while remaining flexible to changing priorities, demonstrating strong written and oral communication abilities and excellent interpersonal skills when dealing with all stakeholders, partners, and guests. Specific Accountabilities Administers all aspects of trade show organization for over 60 booths, including: prompts updates to the exhibitor webpage designs and implements exhibitor registration packages and exhibitor handbook processes exhibitor registrations and payments oversees provision of operational and technical requirements assists with marketing and remedial efforts as required organizes sponsor exhibitions ensures completeness of trade show portion of group résumé supervises volunteer trade show coordinators liaises with exhibitors during the festivals, troubleshooting where required meets revenue expectations for booth rentals tracks in-coming and out-going exhibitor shipments manages AHS Environment, Health, and Public Safety forms and requirements designs Festival Marketplace floorplan in accordance with registrations answers questions for all attending sponsors and exhibitors manages the exhibitor waitlist and solicits for new exhibitors as needed liaises with Banff Centre departments regarding F&B, Housekeeping, Security, Media & Production and other departments as necessary Qualification and Educational Requirements Bachelor's degree Minimum three-to-five years' administrative experience Previous experience with events, tradeshows and/or festivals is required Strong computer skills in word processing, Outlook, Excel and databases; Demonstrated ability to work independently, to lead by example, to problem-solve responsibly, and to communicate clearly and effectively with both internal and external individuals and organizations while working cohesively within a dynamic team Exceptional time-management and organizational skills with the ability to manage multiple projects at once while still maintaining exemplary attention to detail Knowledge of Banff Centre and the Banff Centre Mountain Film and Book Festival is a definite asset Special Requirements Due to the nature of the job, this position requires the candidate to be available to work a flexible, irregular schedule and weekends. Employment Terms & Benefits In accordance with CUPE 4318, this is a unionized, unconventional support staff position, subject to a 500-hour probationary period. This position pays $ 6700 for the term This position is part time in September and October, increasing to full-time from October 25 – November 10. We are hiring for the term position: September 8- November 10, 2026 Benefits of working at Banff Centre are: Transitional staff housing (based on availability) Application Process We are accepting applications for this position until suitable candidates have been found. Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record prior to an extension of a final employment offer. Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization. Commitment to Diversity Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply. Privacy Statement Banff Centre is a public body pursuant to the Protection of Privacy Act (Alberta) (“POPA”) and the Access to Information Act (“ATIA”). All of your personal information collected by Banff Centre, including personal information collected through third-party contractors or platforms, in relation to the creation of your candidate profile and submission of a job application, is collected pursuant to section 4(c) of POPA for the purpose of administering your candidate profile, evaluating your eligibility for a position(s) at Banff Centre, and communicating with you about your application. Your personal information may be disclosed, as required, pursuant to ATIA or other applicable law, to satisfy reporting requirements, or for statistical, funding, planning or research purposes. If you have any questions about the collection, use or protection of this information, please contact the Privacy Coordinator at [email protected], 107 Tunnel Mountain Drive, Box 1200, Banff Alberta, T1L 1H5, 403.762.6100.

Coordinate and implement all aspects of the Banff Centre Mountain Film and Book Festival's tradeshow, including exhibitor registration and floorplan design. Manage logistics for over 60 booths, supervise volunteers, and liaise with internal departments to ensure operational success.

Requires a Bachelor's degree and three to five years of administrative experience, specifically within events or tradeshows. Candidates must possess strong computer skills and the ability to work a flexible, irregular schedule including weekends.

• Transitional Staff Housing

• Time managementPreferred
• Problem solvingPreferred
• Microsoft ExcelPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Tradeshow Coordination
• Event Planning
• Exhibitor Management
• Budgeting
• Floorplan Design
• Stakeholder Communication
• Volunteer Supervision
• Time Management
• Microsoft Excel
• Microsoft Outlook
• Word Processing
• Database Management
• Problem Solving
• Interpersonal Skills
• Organizational Skills
• Administrative Support

• Administrative
• Creative & Media
• Hospitality
• Marketing
• Sports & Recreation

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 24, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level