Administrative Assistant/Copy Centre Clerk - Part Time

Job summary

The role involves providing administrative support, including mail handling, office maintenance, and front desk coverage. Additionally, the position requires operating copy centre equipment and performing legal courier duties such as document delivery and banking tasks.

Job details

Do you want to work for the first B-Corp certified law firm in Ontario and feel a sense of purpose in your work? At Barriston Law, we make a difference in the lives of our clients, communities, and co-workers by cultivating positive connections every day. We deliver peace of mind as we serve our clients with results-driven legal advice. We have an existing vacancy available within our dynamic and growing firm for an Administrative Assistant/Copy Centre Clerk at our Barrie location. Schedule: Wednesday to Friday, 12:00 p.m. to 5:00 p.m. with additional hours as required for vacation coverage. Due to the nature of the work involved in this position, the successful applicant will be required to attend the office in person. A valid driver's licence and access to a reliable personal vehicle are requirements of this position, as the role involves regular courier and off-site duties. The ideal candidate will have a minimum of 2 years of relevant administrative experience in an office or legal environment. Key Responsibilities: Administrative Support Duties Receive, sort, and distribute all incoming and inter-office mail and couriers. Prepare and deliver registered mail to the Canada Post office. Maintain cleanliness and order in the office bistro, including dishwashing and appliance upkeep. Provide front desk and client service coverage during lunch hours, vacations, or as needed. Assist with general office maintenance and facility tasks. Maintain office printing equipment by refilling paper and replacing toner cartridges as required. Copy Centre Duties Operate photocopiers and scanners to produce high-quality copies and digital files. Bind, organize, and prepare legal documents. Legal Courier Duties Pick up and deliver time-sensitive documents and packages between offices, courts, banks, and City Hall. Handle bank-related tasks such as deposits, cheque certifications, and payouts. Attend City Hall for tasks including verbal confirmations, arrears payments, and obtaining certificates. Qualifications and Skills The successful candidate will have: A strong work ethic and excellent attention to detail. A minimum of 2 years of relevant administrative experience, preferably in an office or legal environment. A valid driver's licence and reliable personal vehicle. Proficiency with standard office software and equipment. Excellent time management skills. A positive attitude and a strong emphasis on client experience. Program-specific IT training will be provided through our in-house IT staff, as required, on an ongoing basis. If you have the required skills and background, please apply with both a cover letter and resume through the “Apply for this Job” link on this job ad. Barriston Law values the benefits a diverse workforce brings to our practice. We strongly encourage applications from people of all genders, ethnicities, religions, sexual orientations, and people who identify with a disability. If we can offer you any accommodations through the hiring process, please let us know. Additionally, if you have any suggestions on how we can make hiring more accessible please contact our Human Resources Department at hr@barristonlaw.com. No telephone calls or agencies please. We appreciate your interest in this position, however only successful candidates will be contacted.

What you’ll do

The role involves providing administrative support, including mail handling, office maintenance, and front desk coverage. Additionally, the position requires operating copy centre equipment and performing legal courier duties such as document delivery and banking tasks.

Requirements

Candidates must have a minimum of 2 years of relevant administrative experience, preferably in a legal environment. A valid driver's licence and access to a reliable personal vehicle are mandatory for off-site courier duties.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Copying
• Scanning
• Document binding
• Mail distribution
• Courier services
• Client service
• Office maintenance
• Time management
• Attention to detail
• Data entry
• Record keeping
• Facility management
• Office equipment operation
• Administrative Support
• Positivity
• Strong Work Ethic
• Administrative Functions
• Deposit Accounts
• Cleanliness
• Time Management
• Detail Oriented

Job areas

• Administrative
• Legal
• Logistics
• Administrative Assistant Clerk
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive