Bilingual RFP & Contracts Manager (French/English)

Job summary

The Associate RFP and Contracts Manager is responsible for the end-to-end management of regional contracts, RFPs, RFIs, and tenders. This role involves collaborating with cross-functional partners to develop contract strategies, negotiate terms, and ensure compliance with business and legal standards.

Job details

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. Your role at Baxter As the RFP and Contracts Manager is responsible for regional contract and RFP management for all consumable, equipment and service contracts and RFPs. The Associate RFP and Contracts Manager will work with key business partners, primarily Sales, Marketing, Pricing, Quality, Regulatory Affairs, Logistics, and Legal, to ensure successful end-to-end management of all RFPs/RFQs/RFIs and Contracts as well as providing full management for RFPs/RFQs/RFIs and Contracts with professional application of project management skills, as well as engaging in the strategy of the deal providing recommendations, statistics, and any sort of specialized support to stakeholders. You will engage in Request for Proposals (RFP), Request for Information (RFI), and Tender responses supporting all levels of stakeholders till completion of the submission. You will take full responsibility for the contracts and request for proposals under it's umbrella acting diligently in accordance with the processes in place. What you'll be doing * Lead the development, implementation, maintenance, negotiation, and execution of customer contracts, including new agreements, renewals, resigns, amendments, capital, consumable, lease, quote, and extension contracts. * Serve as the contract subject matter expert by developing contractual language, assessing requested changes to standard terms, managing terms and conditions reviews with Legal, and ensuring Baxter's interests are protected during internal and external negotiations. * Strategically manage the contract calendar and contract lifecycle, ensuring timely renewals and resigns while identifying and escalating risks when appropriate. * Act as project manager for contract resigns, RFPs, and RFIs, including organizing kickoff and status meetings, coordinating cross-functional stakeholders, assigning requirements, and managing multiple responses under tight timelines. * Apply expertise in Group Purchasing Organizations (GPOs) and customer buying groups to support contract strategy, pricing decisions, and business objectives. * Lead the preparation and management of agreements, contracts, and pricing quotations while ensuring alignment with business standards and customer requirements. * Ensure compliance with Baxter policies, procedures, approval authorities, contractual processes, applicable laws and regulations, and internal controls, including SOX requirements. * Support broader Contracts and Pricing initiatives, including grant policy compliance, contract technology enhancements, business intelligence tools, contract repositories, system improvements, and workflow optimization. What you'll bring * Bilingual (English/French) with excellent verbal and written communication skills. * Bachelor's degree in Business Administration required; specialization in Contracts, Pricing, or a related field preferred. * 2+ years of experience in Contract Management, Pricing, Sales Support, and/or RFP Management; healthcare industry experience preferred. * Proven ability to work effectively in a fast-paced, matrixed environment, managing competing priorities and collaborating with diverse stakeholders, including senior leadership and customers. * Strong business acumen, analytical thinking, problem-solving, and attention to detail, with the ability to assess complex situations and make sound decisions. * Excellent organization, time management, and project management skills, with the ability to manage multiple priorities independently and with limited supervision. * Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with JD Edwards and Cognos is considered an asset. We understand that compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated salary range for this position is $98,560 - $147,840 CAD annually, which reflects base salary as well as estimated target payout under the Management Incentive Compensation Plan. Individual pay will be determined based upon skills, expertise and experience, and the incentive, which is contingent upon company and individual performance outcomes. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview. This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidates to fill this open position. If you are interviewed for this position, we will advise you within 45 days of the interview as to whether or not you were successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with legislative requirements. As part of our recruitment process, Baxter Corporation may use AI tools to assist screening candidates and assist in evaluating candidate qualifications. All final hiring decisions are made by the hiring manager and recruitment team. #LI-AJ1 Equal Employment Opportunity Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link [https://forms.microsoft.com/Pages/ResponsePage.aspx?id=Nd3GyB-HME-FrGU185glFONjsWP56EBPkq0TvnZuTOFUQk8wUzgwWENFVU5YOFdEOTFEM0pTN0VOVy4u] here and let us know the nature of your request along with your contact information. Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice [https://jobs.baxter.com/how-to-apply#fraud-notice].

What you’ll do

The Associate RFP and Contracts Manager is responsible for the end-to-end management of regional contracts, RFPs, RFIs, and tenders. This role involves collaborating with cross-functional partners to develop contract strategies, negotiate terms, and ensure compliance with business and legal standards.

Requirements

Candidates must be bilingual in English and French and hold a Bachelor's degree in Business Administration or a related field. A minimum of 2 years of experience in contract management, pricing, or sales support within the healthcare industry is preferred.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Compliance · Preferred
• Negotiation · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract Management
• RFP Management
• Project Management
• Pricing Strategy
• Bilingual
• Negotiation
• Stakeholder Management
• Analytical Thinking
• Problem Solving
• Time Management
• Microsoft Office Suite
• JD Edwards
• Cognos
• Regulatory Affairs
• Compliance
• Request For Quotation (RFQ)
• Sales Support
• Request For Information (RFI)
• Courage
• Healthcare Industry Knowledge
• Workflow Management
• Business Objectives
• Policy Compliance
• Bilingual (French/English)
• Microsoft Excel
• Business Acumen
• Business Administration
• Internal Controls
• Business Intelligence Tools
• Management
• Communication
• Operating Systems
• Sales
• Leadership
• Marketing
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Purchasing
• Quotations
• Request For Proposal
• Statistics
• Timelines
• Coordinating
• Detail Oriented

Job areas

• Healthcare
• Management & Leadership
• Legal
• Sales
• Logistics
• Contracts Associate
• Contracts Manager
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents