Department Secretary

BayCare is currently in search of our newest Department Secretary who is passionate about providing outstanding customer service to our community. The Department Secretary provides essential administrative and front-office support for the BayCare Health System, Rehab Pedi-SJCH team. This role is often the first point of contact for patients and families and plays a key part in creating a welcoming, organized, and efficient experience. Responsibilities include scheduling, registration support, communication coordination, documentation management, and general clerical assistance to help ensure smooth daily operations for clinicians and patients. "Unlock Your Career Potential: Join our Team and Enjoy our Outstanding Benefits!" Benefits (Health, Dental, Vision) Paid time off Tuition reimbursement 401k match and additional yearly contribution Yearly performance appraisals and team award bonus Community discounts AND the chance to be part of an amazing team and a great place to work! Department Secretary Responsibilities Provides general secretarial support to the department Maintaining records, scheduling and coordinating meetings Managing inventory and ordering of supplies Greeting and directing patients, visitors and team members Word processing and computer program use Directing calls Recording minutes at assigned meetings Time and attendance Other duties as assigned Required Education: High School Diploma Experience 1 year - Office Related 2 years - Preferred Facility: BayCare Health System, Rehab Pedi-SJCH Location: St Josephs Children's Hospital - Tampa, FL Status: Full Time, Exempt: No Shift Hours: 8:00a to 4:30p/Days Weekend Work: None On Call: No How often will this team member be working remotely? Never Equal Opportunity Employer Veterans/Disabled

Provides essential administrative and front-office support, serving as the first point of contact for patients and families. Responsibilities include scheduling, managing records, coordinating meetings, and handling general clerical tasks to ensure smooth daily operations.

Requires a High School Diploma and at least one year of office-related experience. Two years of experience is preferred for this role.

• Health Insurance • Dental Insurance • Vision Insurance • Paid Time Off • Tuition Reimbursement • 401k Match • Yearly Performance Appraisals • Team Award Bonus • Community Discounts

• Customer servicePreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Scheduling
• Registration Support
• Communication Coordination
• Documentation Management
• Clerical Assistance
• Record Maintenance
• Meeting Coordination
• Inventory Management
• Word Processing
• Customer Service

• Administrative
• Healthcare
• Customer Service & Support

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 23, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate