Administrative and Accounting Assistant

Job summary

Handle banking, trust transfers, disbursements, accounts payable, vendor communications, and accurate recordkeeping in accordance with Law Society rules. Provide reception and general office support, coordinate travel and events, assist with social media, and support the COO and legal staff.

Job details

Sequoia Legal LLP sequoialegal.ca Published October 14, 2026 Location 200, 736 Broughton Street, Victoria, Canada Category Administrative Assistant Job Type Full-time Minimum 50000 Maximum 65000 Description ADMINISTRATIVE AND ACCOUNTING ASSISTANT FULL TIME | IN-OFFICE | VICTORIA, BC Our firm is currently seeking a motivated, detail-oriented Administrative and Accounting Assistant for a permanent full-time role. This is an exciting opportunity for an individual with some experience looking to grow within the field of legal administration. If you are organized, adaptable, and enjoy supporting a busy legal team, we’d love to hear from you. Responsibilities Prepare bank deposits and ensure their timely completion Prepare and process trust transfers with the utmost attention to detail and in accordance with Law Society rules Post monthly and one-off disbursement expenses Process accounts payable and maintain vendor accounts Communicate with vendors when issues arise with billing or service Assist in organizing and maintaining accurate records for required retention periods Manage all transactions in accordance with the Law Society rules and regulations Maintain communication with our CPA and attend to additional accounting duties as required Provide reception coverage, answering phone, distributing mail, arranging couriers Make travel arrangements for a busy team; attend to travel changes and cancellations Other office support duties including making coffee in the morning, preparing boardroom for meetings, ordering office supplies, maintaining cleanliness and functionality of office environment, liaise with property management if issues arise, and other administrative duties as required Assist with posting on social media Assist our social committee with planning events, making bookings, supply shopping Provide admin support to the COO Provide support to paralegals and legal assistants YOU OFFER Minimum of 1 year experience in a law firm Proficiency with desktop and cloud products from MS Office, Adobe, and Google is required; above average Excel skills is an asset Must be a team-player, resourceful, and willing to assist the team where needed Requires exceptional attention to detail, along with well-developed communication and organizational skills Experience with any of the following is an asset: Clio, NetDocuments, Trello, Canva Working knowledge of the Law Society Rules regarding law firm accounting is an asset WE OFFER $50,000-$65,000 annual salary, depending on experience Extended health & dental benefits RRSP matching for permanent, full-time employees Professional development allowance Generous paid vacation and sick/personal day policy On-site secure bike storage An active social committee Free snacks and coffee/tea If you believe you are a good fit for this role, please submit your application in confidence to Ashley Cogswell, Chief Operating Officer, at ashley@sequoialegal.ca. Your application should include your CV and a covering letter highlighting how your experience and skills align with the requirements of the position. Applicants with Indigenous ancestry are strongly encouraged to apply. Our firm recognizes diversity as a source of strength and celebrates inclusivity. We value every person as a unique individual, and we are committed to building a culture of equity and respect within our firm. We are honoured to receive applications from individuals of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

What you’ll do

Handle banking, trust transfers, disbursements, accounts payable, vendor communications, and accurate recordkeeping in accordance with Law Society rules. Provide reception and general office support, coordinate travel and events, assist with social media, and support the COO and legal staff.

Requirements

Applicants need at least one year of law firm experience and proficiency with Microsoft Office, Adobe, and Google products; above-average Excel skills are an asset. Strong attention to detail, communication, organization, teamwork, and resourcefulness are required, while experience with legal software and knowledge of Law Society accounting rules are assets.

Benefits

• Extended Health and Dental Benefits
• RRSP Matching
• Professional Development Allowance
• Paid Vacation
• Paid Sick and Personal Days
• Secure On-Site Bike Storage
• Social Committee
• Free Snacks and Coffee or Tea

Listed skills

• Adobe · Preferred
• Organization · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Administration
• Accounting
• Bank Deposits
• Trust Transfers
• Accounts Payable
• Vendor Account Management
• Record Retention
• Law Society Accounting Rules
• Microsoft Office
• Adobe
• Google Workspace
• Excel
• Communication
• Organization
• Attention to Detail
• Reception

Job areas

• Administrative
• Finance & Accounting
• Legal

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