Junior Legal Administrative Assistant

Job summary

Manage legal files from opening through closing, conduct client intakes, handle calls, review prebills, and prepare court documents and correspondence. Organize documents and prepare for meetings, mediations, hearings, applications, and trials; schedule appointments, maintain bring-forward and limitation systems, and prepare trial books.

Job details

McQuarrie Hunter LLP www.mcquarrie.com Published November 2, 2026 Location 13450 102 Avenue, Surrey, Canada Category Legal Administrative Assistant Job Type Full-time Minimum 50000 Maximum 55000 Description McQuarrie is a full-service, results-driven BC law firm, centrally located in the Greater Vancouver area and well situated to meet the needs of a diverse range of businesses, individuals, and institutional clients. At McQuarrie, we believe trust is the foundation of every good client relationship. We are conveniently located in the Central City Tower, accessible by SkyTrain in downtown Surrey, one of the fastest-growing business communities. For more information about us, visit our website www.mcquarrie.com. We value a firm culture that fosters collegiality and respect for everyone on the team while rewarding individual initiative, responsibility, and creativity. We are currently seeking a full-time junior legal administrative assistant with 0-2 years of experience to join our Estate Litigation team. About The Role Duties include Opening, organizing, and closing files Conduct initial client intakes and handle cold calls Prepare and review prebills for lawyer approval, ensuring accuracy of time entries and disbursements Preparation of court documents and drafting correspondence Reviewing, summarizing, filing, and organizing documents Organizing and preparing for meetings, mediations, hearings, applications, trials, etc. Scheduling client appointments Maintaining a BF and limitation system Preparing trial books and books of documents Other administrative tasks as needed About You A Legal Administrative Assistant Certificate from an accredited post-secondary institution Previous experience in an administrative setting is an asset Proficient with MS Word and Outlook Strong organizational skills and attention to detail Excellent time management skills and ability to prioritize Excellent verbal and written communication skills Ability to exercise good judgment, professionalism, and maintain confidentiality Ability to handle a high volume of work in a fast-paced environment Ability to work independently and in a team environment What we offer and why it is great to work on our team: We offer a competitive salary ranging from $50,000 to $55,000, based on experience, internal equity, and market considerations. Our team enjoys a comprehensive benefits package, flexible and individualized work arrangements, and eligibility to enroll in our pension plan after two years. We also provide a professional development allowance, generous vacation, paid sick and personal days, and exclusive retail discounts at Central City, conveniently located below our office. If you are interested in learning more about this opportunity, please send your resume with "JR LAA" in the subject line, along with a cover letter to humanresources@mcquarrie.com We thank all applicants in advance for their interest; however, only those selected for further consideration will be contacted.

What you’ll do

Manage legal files from opening through closing, conduct client intakes, handle calls, review prebills, and prepare court documents and correspondence. Organize documents and prepare for meetings, mediations, hearings, applications, and trials; schedule appointments, maintain bring-forward and limitation systems, and prepare trial books.

Requirements

Applicants must have a Legal Administrative Assistant Certificate from an accredited post-secondary institution; 0–2 years of experience is sought, and prior administrative experience is an asset. Candidates should be proficient in Microsoft Word and Outlook and demonstrate strong organization, attention to detail, time management, communication, judgment, professionalism, confidentiality, and the ability to manage a high workload independently and as part of a team.

Benefits

• Comprehensive Benefits Package
• Flexible Work Arrangements
• Pension Plan
• Professional Development Allowance
• Generous Vacation
• Paid Sick Days
• Paid Personal Days
• Retail Discounts

Listed skills

• Appointment Scheduling · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Organization · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• File Management
• Client Intake
• Cold Call Handling
• Prebill Review
• Court Document Preparation
• Correspondence Drafting
• Document Review and Organization
• Meeting and Hearing Preparation
• Appointment Scheduling
• Bring-Forward and Limitation Systems
• Trial Book Preparation
• Microsoft Word
• Microsoft Outlook
• Organization
• Time Management
• Written and Verbal Communication

Job areas

• Legal
• Administrative

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