Legal Administrative Assistant

Job summary

The role involves managing general inquiries, scheduling client meetings, and handling office logistics such as mail and filing. Additionally, the assistant is responsible for conducting conflict searches and managing client billing and invoicing.

Job details

Scion Law LLP www.scionlaw.com Published September 16, 2026 Location 650-1188 West Georgia Street, Vancouver, Canada Category Legal Administrative Assistant Job Type Full-time Minimum 60000 Maximum 70000 Description Scion Law LLP is a growing boutique firm located in downtown Vancouver, specializing in tax, trust, and estate planning and administration, as well as related litigation and family law. We are currently seeking a dedicated and experienced Legal Administrative Assistant to join our team. Qualifications Two to five years of experience in a legal or administrative role Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat Strong written and verbal communication skills Ability to prioritize tasks and multitask effectively Superb organizational skills Responsibilities Handle general inquiries via phone, email, and in-person visits Schedule meetings with existing and prospective clients and handle telephone enquiries Manage incoming and outgoing mail, faxes, and couriers Open and close client files and maintain an up-to-date filing system Conduct conflict searches Preparing and managing client billing, including invoicing and accounts receivable Perform data entry tasks Ensure smooth office operations What We Offer A long-term, full-time permanent position A supportive work environment where you can grow with our team Monday to Friday, 9 AM – 5 PM on-site work schedule Competitive compensation and opportunities for professional development This is an exciting opportunity to be welcomed as a key part of a close and vibrant firm. To apply, please send a cover letter and resume to jbichard@scionlaw.com Attention Jeffrey Bichard. We will review applications as they are received and this posting will be removed once the position is filled.

What you’ll do

The role involves managing general inquiries, scheduling client meetings, and handling office logistics such as mail and filing. Additionally, the assistant is responsible for conducting conflict searches and managing client billing and invoicing.

Requirements

Candidates need two to five years of experience in a legal or administrative role. Proficiency in Microsoft Office and Adobe Acrobat, along with strong organizational and communication skills, is required.

Benefits

• Professional Development Opportunities • Supportive Work Environment

Listed skills

• written communication · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Adobe Acrobat
• Written Communication
• Verbal Communication
• Task Prioritization
• Multitasking
• Organizational Skills
• Client Billing
• Invoicing
• Accounts Receivable
• Data Entry
• Conflict Searches
• File Management
• Office Operations

Job areas

• Legal
• Administrative