Resource Assistant

Job summary

Provide administrative support to lawyers and legal assistants, including scanning, printing, copying, binding, and maintaining electronic and physical files. Draft and coordinate correspondence and deliveries, enter time dockets, prepare expense reports and invoices, book internal boardrooms, and update workflow requests.

Job details

Cassels Brock & Blackwell LLP cassels.com Published September 9, 2026 Location Suite 3100, Park Place, 666 Burrard Street, Cassels Brock & Blackwell LLP, Canada Category Administrative Assistant Job Type Full-time Minimum 51000 Maximum 56000 Description About Us: Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary. Our Culture At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all. Role Overview Our Vancouver office is currently recruiting for a Resource Assistant, reporting to the Human Resources Manager (Vancouver). The Resource Assistant plays a key role in our firm by completing diverse administrative tasks to assist our team of Lawyers and Legal Assistants. The Resource Assistant is a high energy, results-oriented individual with ambition to drive the administrative demands to ensure continuous and consistent support to the business. The Successful Candidate Will Be Responsible For Document scanning, printing, photocopying, binding, tabbing. Maintaining files (electronic and physical), including creating folders and saving documents in iManage, file folder labeling, file closings. Drafting cover/service letters and coordinating deliveries. Entering dockets into Intapp Time Preparing expense reports, third-party invoices, and trust receipts. Internal (non-client) boardroom booking. Maintaining accurate updates in the workflow system to track and monitor requests. Other duties and responsibilities as they may be assigned. The successful candidate must have the following education, experience and/or demonstrated skills: Post-secondary education in legal administration or equivalent. Minimum of 1 year of experience providing administrative support required, preferably in legal or another professional services environment. Advanced in Microsoft Suite, including Outlook and Word. Strong administrative skills with exceptional attention to detail. Excellent organizational and time management skills to meet tight deadlines. Ability to manage multiple priorities, work under pressure, and adapt to changing situations. Excellent interpersonal skills, customer-service oriented with exceptional communication skills. Ability to take initiative, work with minimal supervision as well as work as part of a team. Willingness to learn new firm software, embrace innovation and process improvement. Employment Type: Permanent, Full-Time This is a full-time in-office position working Monday to Friday Salary Range: $51,000 - $56,000 What We Offer Competitive compensation + Extended Health & Dental Care. RRSP Matching Program. Education/tuition allowance. Fitness Reimbursement Program. Diversity and Inclusion Centric Culture. A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis. A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year. A business casual dress code (client/day specific). Employee referral bonus. Please apply by clicking here: Resource Assistant | Cassels Brock & Blackwell LLP | LinkedIn Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs. We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.

What you’ll do

Provide administrative support to lawyers and legal assistants, including scanning, printing, copying, binding, and maintaining electronic and physical files. Draft and coordinate correspondence and deliveries, enter time dockets, prepare expense reports and invoices, book internal boardrooms, and update workflow requests.

Requirements

Post-secondary education in legal administration or an equivalent qualification is required, along with at least one year of administrative support experience; legal or professional services experience is preferred. Candidates should have advanced Microsoft Office skills, strong organization and communication abilities, attention to detail, and the capacity to manage competing priorities with minimal supervision.

Benefits

• Extended Health and Dental Care
• RRSP Matching Program
• Education and Tuition Allowance
• Fitness Reimbursement Program
• Wellness Program
• Healthy Snacks and Beverages
• Employee Referral Bonus

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• Organization · Preferred
• adaptability · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document Management
• File Maintenance
• Microsoft Outlook
• Microsoft Word
• Administrative Support
• Attention to Detail
• Organization
• Time Management
• Multitasking
• Communication
• Customer Service
• Teamwork
• Initiative
• Adaptability
• Expense Reporting
• Docket Entry

Job areas

• Administrative
• Legal

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