Executive Assistant-Banking

Are you an experienced Executive Assistant seeking your next opportunity? Apply Now! Working with one of our top financial clients, this role calls for an Executive Assistant-Banking. This position involves providing dedicated administrative support to senior executives, primarily supporting a Vice President and multiple directors. The role offers potential for extension and conversion, with the opportunity to work within a dynamic financial environment. Pay rate range (CAD): $17.60/hr – $26.83/hr Responsibilities Manage and coordinate calendars for assigned executives, including scheduling meetings, checking for conflicts, and preparing agendas Arrange travel and accommodations, including itineraries and expense reports Support meeting logistics, including booking venues, preparing materials, and arranging equipment and refreshments Handle correspondence, emails, and communication on behalf of executives, ensuring timely follow-up and prioritization Maintain and organize files, documentation, and reports with confidentiality and accuracy Review and process expense reports and invoices Assist with office logistics, including room bookings and event support as needed Exercise discretion when managing sensitive information and correspondence Prioritize workload to meet deadlines in a fast-paced environment Coordinate and communicate effectively with internal and external stakeholders Desired Skill-Set 1-2 years of experience as an Executive Assistant Calendar management expertise, including scheduling and conflict resolution Expense management experience, including reviewing and submitting invoices Proficiency in Microsoft 365 applications: Excel, Outlook, Word Strong organizational skills and attention to detail Excellent communication skills, both verbal and written Ability to work independently with minimal supervision Discretion and confidentiality in handling sensitive information Strong decision-making skills Nice To Have Experience in the banking or financial sector Familiarity with AI tools like Copilot or ChatGPT integration Prior experience working with senior executives in a corporate environment BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled. Privacy Policy

Provide dedicated administrative support to a Vice President and multiple directors within a financial environment. Key duties include managing calendars, arranging travel, handling correspondence, and processing expense reports.

Requires 1-2 years of experience as an Executive Assistant with proficiency in Microsoft 365 and strong organizational skills. Experience in the banking sector and familiarity with AI tools like Copilot or ChatGPT are considered assets.

• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Expense Management
• Microsoft 365
• Excel
• Outlook
• Word
• Organizational Skills
• Communication Skills
• Confidentiality
• Decision-making

• Administrative
• Finance & Accounting
• Management & Leadership

Minimum experience

0+ years

Apply by

Sep 19, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available