Legal Assistant, Real Estate

Job summary

Open and organize client files, conduct online searches, process strata lot sale contract deposits, and support real estate transaction closings and related financial arrangements. Handle billing, invoices, expense reports, contact records, communications, and general administrative tasks such as calendar and travel coordination.

Job details

Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 450 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters. We are currently recruiting for the following role in our Vancouver office: Legal Assistant, Real Estate Essential Functions Opening and organizing new client files BC Online searches and corporate online searches Receive, handle and process strata lot sale contract deposits Assist with transaction closings, including scanning and photocopying Collaborate with the finance team to deal with trust reconciliations, closing arrangements for deposits, closing funds, mortgage and other type of payouts, holdbacks and investments Assist with client billings and preparing invoices and account letters Prepare expense reports Maintain up to date contact information Liaise with internal clients (regional and firm-wide), lawyers, and staff on various matters Administrative duties as required such as managing calendars, coordinating meetings and making travel arrangements Qualifications Minimum 3 years' experience in a law firm environment Legal Assistant Diploma from an accredited post-secondary institution preferred Familiarity with corporate and/or real estate along with terminology and procedures an asset but not a requirement Experience with managing client billings Strong computer skills including proficiency with MS Office Excellent organizational and communication skills; self-motivated with the ability to multi-task Impeccable proofreading, grammar skills and attention to detail Service oriented, adaptable, reliable and dependable Professional work ethic and great attitude Maintains confidentiality and discretion Exceptional ability to work independently with minimal supervision or within a team environment Additional Details Salary range: $60,00 - $70,000 based on experience and market information. Apply To Human Resources Bennett Jones Services Limited Partnership 2500 Park Place 666 Burrard Street Vancouver, BC V6C 2X8 E-mail: hrvancouver@bennettjones.com

What you’ll do

Open and organize client files, conduct online searches, process strata lot sale contract deposits, and support real estate transaction closings and related financial arrangements. Handle billing, invoices, expense reports, contact records, communications, and general administrative tasks such as calendar and travel coordination.

Requirements

Applicants need at least three years of experience in a law firm environment; a Legal Assistant Diploma from an accredited post-secondary institution is preferred. Familiarity with corporate or real estate terminology and procedures is an asset, along with client billing experience, strong Microsoft Office skills, excellent organization and communication, careful proofreading, discretion, and the ability to work independently or as part of a team.

Listed skills

• Organization · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Client File Management
• Online Searches
• Transaction Closing Support
• Trust Reconciliations
• Client Billing
• Invoice Preparation
• Expense Reporting
• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Microsoft Office
• Proofreading
• Grammar
• Organization
• Communication
• Confidentiality

Job areas

• Legal
• Administrative
• Finance & Accounting

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