Property Administrator

Job summary

Serve as the main contact for residents and support leasing, tenant records, and day-to-day property administration. Coordinate maintenance, vendors, inspections, and service contracts, while assisting with rent tracking, invoices, purchase orders, and budget reporting.

Job details

Bertone is a Montreal-based real estate company with over 25 years of experience across residential, commercial, industrial, and mixed-use projects, involved across the full lifecycle of its developments. As we continue to grow, we’re strengthening how we work across our sites, creating opportunities for team members to step in, take ownership, and play a hands-on role in improving our buildings and operations. Overview Bertone is seeking an organized and service-oriented Property Administrator to support the day-to-day operations of a residential portfolio. Acting as a key liaison between residents, property management, service providers, and internal teams, you will help ensure exceptional resident experience while supporting leasing, maintenance coordination, and administrative operations. Key Responsibilities Serve as the primary point of contact for resident inquiries, service requests, and day-to-day communications while delivering a high level of customer service. Support leasing activities, including marketing vacant units, coordinating property showings, processing applications, and preparing lease-related documentation. Maintain accurate tenant records and administrative files, ensuring compliance with applicable housing regulations and internal procedures. Coordinate maintenance requests by tracking work orders, communicating with residents, and liaising with internal staff and external service providers. Support property operations through vendor coordination, service contract administration, inspections, and follow-up on maintenance and repair activities. Assist with financial administration, including rent collection tracking, accounts receivable follow-up, invoice processing, purchase orders, and budget reporting support. What You Bring 2+ years of experience in property management,leasing, real estate, or office administration. Postsecondary education in Business Administration,Real Estate, or a related field is considered an asset. Proficiency with Microsoft Office Suite, particularlyExcel and Word. Experience using property management software such as Yardi, SPACE, or similar platforms is considered an asset. Valid driver's license and ability to travel occasionally between properties, as required. Full bilingualism (written and spoken). At Bertone, diversity and inclusion are at the core of our values, and we provide equal employment opportunities to all applicants in accordance with applicable federal, provincial, and territorial legislation.

What you’ll do

Serve as the main contact for residents and support leasing, tenant records, and day-to-day property administration. Coordinate maintenance, vendors, inspections, and service contracts, while assisting with rent tracking, invoices, purchase orders, and budget reporting.

Requirements

Applicants should have at least two years of experience in property management, leasing, real estate, or office administration, along with proficiency in Microsoft Office. Postsecondary education in business administration, real estate, or a related field and experience with property management software are assets; a valid driver's license and full written and spoken bilingualism are also required.

Listed skills

• Customer service · Preferred
• Microsoft Excel · Preferred
• Vendor Coordination · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Resident Relations
• Customer Service
• Leasing Coordination
• Property Administration
• Tenant Records Management
• Maintenance Coordination
• Vendor Coordination
• Service Contract Administration
• Inspection Coordination
• Rent Collection Tracking
• Accounts Receivable Follow-Up
• Invoice Processing
• Purchase Order Administration
• Budget Reporting
• Microsoft Excel
• Microsoft Word

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Management & Leadership

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