Site Administrator

Job summary

The Site Administrator supports daily operations by managing administrative processes, scheduling, and onboarding new hires. They also assist managers by handling clerical tasks, auditing time sheets, and coordinating training sessions.

Job details

ABOUT US: BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on people’s lives. Recently recognized by the Deloitte Group as one of Canada’s Best Managed Companies – Platinum Standard, and by Waterstone Human Capital as one of Canada’s 10 Most Admired Corporate Cultures, we pride ourselves on distinction. When you join the BEST team, you’ll enjoy: Competitive wages and benefits packages An excellent company culture, with access to educational grants and regular team events and celebrations Employee recognition and appreciation programs Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company Location: Toronto, Ontario Shift Type: Full-time Shift Days: Monday to Friday Shift Hours: 8:00 AM to 4:00 PM Salary Range: $42,000 - $47,000/yearly JOB OVERVIEW: The Site Administrator plays a critical role in supporting the day-to-day operation by ensuring administrative processes are completed accurately, efficiently and on time. This role plays a critical part in enabling managers and supervisors to spend time in the operation coaching employees, engaging with clients, and ensuring contractual service standards are achieved. DUTIES AND RESPONSIBILITIES: Answer/direct phone calls; Ensure new hire packages are filled out accurately and forward all documents to head office; New-hire orientation and on-boarding; Schedule and communicate team members’ schedules; Audit and approve team members’ time sheets; Order supplies; Receive work orders & prepare monthly billings for extra work requested by client; Coordinate training sessions/tool box meetings; Complete a variety of clerical functions (e.g. filing, scanning, photocopying); Train new hires & foster BEST’s company culture, mission, and values; Other duties as required per business needs. SKILLS AND REQUIREMENTS: A minimum of 1-2 years of job-related experience Post secondary diploma in Administration would be an asset Good communication skills (both written and verbal Good interpersonal skills Knowledge of Microsoft Office (word, excel, outlook) Ability to use independent judgment, according to general routines Ability to prioritize workload to complete daily/monthly activities and meet deadlines Maintaining a high level of productivity and accuracy while completing tasks with frequent interruptions Maintaining confidentiality and attention to detail Acceptable security and criminal record check BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities. Click apply today!

What you’ll do

The Site Administrator supports daily operations by managing administrative processes, scheduling, and onboarding new hires. They also assist managers by handling clerical tasks, auditing time sheets, and coordinating training sessions.

Requirements

Candidates must have at least 1-2 years of relevant experience and strong proficiency in Microsoft Office. A post-secondary diploma in Administration is considered an asset, and applicants must be able to pass a criminal record check.

Benefits

• Competitive wages • Benefits packages • Educational grants • Team events and celebrations • Employee recognition and appreciation programs • On-the-job training • Upskilling opportunities

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• scheduling · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Communication skills
• Interpersonal skills
• Microsoft Office
• Time management
• Record keeping
• Scheduling
• Onboarding
• Data entry
• Attention to detail
• Problem solving
• Customer service
• Workplace Inclusivity
• Ability To Meet Deadlines
• Service Standards
• Upskilling
• Microsoft Word
• Microsoft Excel
• Audit Scheduling
• Clerical Works
• Communication
• Confidentiality
• Leadership
• Human Capital
• Interpersonal Communications
• Microsoft Outlook
• Telephone Skills
• Coaching
• Filing
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Human Resources
• Site Administrator
• Operations Manager (General)
• Manufacturing Managers
• General and Operations Managers