Procurement Specialist

Job summary

The Procurement Specialist collaborates with managers on strategic sourcing projects, including RFXs, contract management, and supply chain initiatives. They are responsible for vendor qualification, purchase order administration, and maintaining effective supplier relationships.

Job details

SUMMARY The Procurement Specialist is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives. KEY DUTIES & RESPONSIBILITIES Strategic Planning & Delivery * Engages stakeholders to understand business requirements * Develops and recommends strategic plans for Manager review * Implements strategic plans Sourcing Strategy * Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks to the company and its clients. * Assist with the implementation of the sourcing strategy Opportunities Assessment & Implementation * Identify cost improvement opportunities for assessment. * Achieves improvements in operational efficiencies and cost savings as a result Competitive Bids * Support the execution of end-to-end competitive bid process for strategic plans Supplier Relationship Management * Develops and maintains effective relationships with suppliers Supplier Contractual Agreements * Develops, implements, amends and monitors supplier contractual agreements Strategic Sourcing Best Practices & Industry Trends * Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends * Provides category and strategic sourcing subject matter expertise Vendor Qualification & Set-Up Process * Reviews and approves vendor set up requests and vendor information changes * Perform Anti-Bribery and Corruption due diligence Purchase Order Administration * Reviews requests and process purchase orders * Prepare, send and file Purchase Orders on a daily basis meeting established quality standards. * Responsible for daily maintenance of existing Purchase Orders. Support * Utilize standard templates for all strategic sourcing activity including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements * Ensure adherence to Company Policies, Processes and Work Instructions * Support Procurement team members as required Other * Other duties and special projects as assigned KNOWLEDGE & SKILLS * 5-10 years of relevant work experience * Knowledge of strategic sourcing requirements and practices. Maintains current knowledge * Ability to manage multiple projects simultaneously * Ability to assist in the development and execution of supplier contract agreements * Advanced analytical and problem solving skills * Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases * Ability to build and manage relationships with various stakeholders * Has working knowledge and experience in own discipline * Continues to build knowledge of the organization, processes and customers * Uses prescribed guidelines or policies to analyze and resolve problems * Receives a moderate level of guidance and direction * High degree of business ethics and accountability * High degree of client service orientation * Possesses a team spirit and strong collaboration * Exceptional interpersonal skills * Tenacity to overcome challenges to deliver on commitments * Good English communication skills both verbal and written * Facilities Management/ Property Management experience, an asset Licenses and/or Professional Accreditation * Partial or full completion of Supply Chain Management Professional Designation from Purchasing Management Association of Canada, or equivalent, an asset This is a regular, full-time position with a salary range of $63,397 - $79,246 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role. #LI-HG #LI-Hybrid

What you’ll do

The Procurement Specialist collaborates with managers on strategic sourcing projects, including RFXs, contract management, and supply chain initiatives. They are responsible for vendor qualification, purchase order administration, and maintaining effective supplier relationships.

Requirements

Candidates must have 5-10 years of relevant work experience and a strong understanding of strategic sourcing practices. Proficiency in MS Office and the ability to manage multiple projects simultaneously are essential for this role.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Supply chain management · Preferred
• Collaboration · Preferred
• interpersonal skills · Preferred
• MS-Office · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Strategic sourcing
• Contract management
• Supply chain management
• Procurement
• Stakeholder engagement
• Cost improvement
• Vendor qualification
• Purchase order administration
• Analytical skills
• Problem solving
• MS Office
• Relationship management
• Business ethics
• Client service
• Collaboration
• Interpersonal skills
• Communication
• English Language
• Problem Solving
• Business Requirements
• Accountability
• Interpersonal Communications
• Customer Service
• Strategic Planning
• Facility Management
• Relationship Management
• Advanced Analytics
• Quick Learning
• Supply Chain Management
• Contract Management
• Purchasing
• Due Diligence
• Strategic Sourcing
• Supplier Relationship Management
• Service-Level Agreement
• Property Management
• Tenacity
• Anti-Bribery And Corruption
• Business Ethics
• Purchasing Management

Job areas

• Logistics
• Finance & Accounting
• Administrative
• Management & Leadership
• Procurement Specialist
• Procurement / Sourcing Specialist
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents