Maintenance Parts Admin

Job summary

The Maintenance Parts Admin is responsible for sourcing, ordering, and managing inventory for vehicle, ski lift, and building maintenance operations. They coordinate logistics between suppliers and departments while ensuring accurate billing and fuel program administration.

Job details

Maintenance Parts Admin Working closely with the Vehicle Maintenance Manager, Lift Maintenance Manager, Building Maintenance Manager, and VP of Operations, the Maintenance Parts Admin is responsible for sourcing, ordering, receiving, inventorying, and coordinating the overall logistics of parts and supplies required for vehicles, ski lifts, and building maintenance operations. The position is integral to supporting the various operations teams to ensure everything operates smoothly and efficiently. This position is located at Big White Mountain, and is full-time year round supporting both summer and winter operations. What You'll Do * Create and maintain an inventory system for parts on site * Source parts from local and OEM suppliers * Work with department Managers in regards to ordering * Coordinate logistics of getting parts and materials from supplier to departments on mountain * Receive parts and validate invoices * Insure parts are distributed to correct individual * Validate deliveries and usage of fuel insuring the appropriate departments are being billed * Administer fuel FOB program * Perform other related tasks, as assigned by management * Uphold the highest standard of internal and external customer service at all times What You Bring * Trades certification and/or strong background in parts and inventory administration * Good working knowledge of computer programs. Ie; excel, word, Outlook * Knowledge of ski lift and snow grooming equipment an asset * Valid BC Class 5 Driver’s license * Proven self-motivation, ability to work well with minimum supervision * Mechanical aptitude * Demonstrate strong guest service skills * Demonstrate strong organization, time management and communication skills * Must have a high level of attention to detail * Work well within a diverse team environment * Flexible availability: including evenings, early mornings, weekends and statutory holidays * Ability to work in all weather conditions and temperature extremes (-25 to +30) Role Requirements * Must be able to sit, stand and walk for periods over the duration of the shift. * Ability to lift and carry 25kg (55lbs) at times. * Must be able to kneel, bend, twist, stoop, squat and stretch to fulfill duties. * Requires grasping, tool use, writing, standing, sitting, driving, shoveling, repetitive motions, climbing, visual acuity, listening and hearing ability. The Details * $35-$40 per hour based on experience * Working location on Mountain * Eligible for medical/dental benefits * Eligible for RPP * Personal Seasons Pass (Winter and Summer) * Mountain discounts in accommodations, retail, rentals, repairs, lessons, food & beverage

What you’ll do

The Maintenance Parts Admin is responsible for sourcing, ordering, and managing inventory for vehicle, ski lift, and building maintenance operations. They coordinate logistics between suppliers and departments while ensuring accurate billing and fuel program administration.

Requirements

Candidates must possess a trades certification or a strong background in inventory administration along with mechanical aptitude. The role requires physical capability to lift 25kg and the flexibility to work in extreme weather conditions and varied shifts.

Benefits

• Medical benefits
• Dental benefits
• RPP
• Personal seasons pass
• Mountain discounts

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Inventory management
• Logistics coordination
• Procurement
• Mechanical aptitude
• Data entry
• Customer service
• Time management
• Communication skills
• Attention to detail
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Fuel management
• Vehicle Maintenance
• Lifting Ability
• Operation Maintenance
• Valid Driver's License
• Self-Motivation
• Customer Service
• Communication
• Inventory Management System
• Invoicing
• Mechanical Aptitude
• Operations
• Time Management
• Visual Acuity
• Coordinating
• Detail Oriented

Job areas

• Logistics
• Trades
• Administrative
• Hospitality
• Sports & Recreation
• Maintenance Administrator
• Parts Clerk
• Shop Sales Assistants
• Parts Salespersons

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