Bilingual Proposal and RFP Specialist

Job summary

Manage the end-to-end RFP and proposal process in both French and English to help win and grow client relationships. Collaborate with lawyers and business development teams to create polished presentations and track submission outcomes.

Job details

Bilingual Proposal & RFP Specialist Full-Time, Permanent Location: Hybrid – Toronto, Ottawa, Vancouver, Calgary (2 days in office) Hours: Monday–Friday, 9:00 a.m.–5:00 p.m. (some overtime may be required) Salary: Up to $90,000 base Benefits & Perks Benefits from day one Performance-based annual salary reviews Employer-matched pension plan Medical and dental coverage 3 weeks vacation Ongoing wellness activities (Puppy yoga and therapy dogs) The Opportunity A leading Canadian business law firm is looking for a Bilingual Proposal & RFP Specialist to join its Client Development team. This role will support the development of RFP responses, proposals, pitches, and presentations used to win and grow client relationships. You'll partner closely with lawyers, business development professionals, pricing, and marketing teams across the firm. What You'll Do Manage proposals and RFP responses from initial request through final submission in both French and English Draft and customize pitch materials based on client needs and opportunities Partner with lawyers and Business Development to position relevant experience and differentiators Coordinate with Pricing on fee strategies and value-added offerings Create polished presentations and proposal documents using PowerPoint and Word Track pitches, RFP submissions, wins, losses, and feedback Monitor procurement portals and communicate new information or addenda internally Maintain relevant information within the CRM Ensure proposal and presentation materials follow firm branding Manage multiple deadlines while coordinating input from various stakeholders What They're Looking For 3–5 years of experience within legal or professional services, Strong understanding the RFP and proposals process Fluency in French and English, including strong written communication University degree, college diploma, or equivalent experience Strong Microsoft Word, PowerPoint, and Excel skills Experience preparing professional proposals, presentations, or client-facing materials Strong organization and attention to detail Ability to manage competing priorities and tight deadlines Comfortable working with senior stakeholders and contributing ideas Able to work independently while collaborating across teams Flexibility to work additional hours when deadlines require it This is an active opening with a current client. AI is used in the interview process, for note-taking and skill documentation; however our human recruitment experts select which CV's are shortlisted.

What you’ll do

Manage the end-to-end RFP and proposal process in both French and English to help win and grow client relationships. Collaborate with lawyers and business development teams to create polished presentations and track submission outcomes.

Requirements

Requires 3-5 years of experience in legal or professional services with full fluency in French and English. A university degree or college diploma and proficiency in Microsoft Office are required.

Benefits

• Benefits from day one • Performance-based annual salary reviews • Employer-matched pension plan • Medical and dental coverage • 3 weeks vacation • Ongoing wellness activities

Listed skills

• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• RFP Management
• Proposal Writing
• French Fluency
• English Fluency
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Client Relationship Management
• Stakeholder Management
• CRM
• Pitch Development
• Project Coordination

Job areas

• Legal
• Marketing
• Administrative
• Consulting