SALES ADMINISTRATOR

Job summary

Support used vehicle operations by stocking vehicles in HUB/CDK, documenting vehicle condition, and coordinating inspections, reconditioning, body work, and service needs. Track paperwork and vehicle readiness, manage advertising and listings, and assist with purchase orders, follow-ups, and general lot and auction operations.

Job details

Sales Administrator Reporting Relationship: This position reports directly to the General Sales Manager. Job Summary We are seeking a motivated and detail-oriented individual to support our team in various administrative and operational tasks in our Used Vehicle Operations. The ideal candidate will assist in advertising, inspections, and tracking of paperwork and vehicle condition. Responsibilities Stock vehicles in Hub/CDK and document condition Coordinate inspections, reconditioning, and body work Track paperwork, TODs, and lease buy-ins/buyouts Manage advertising, photos, and listings Ensure units are retail-ready post-recon Arrange service needs (recalls, vendors, detailing) Support lot, auction, and general operations Create POs and assist with follow-ups (“we owe” items) Qualifications Previous administration experience would be considered an asset High attention to detail with proven time management and organizational skills Ability to thrive in a collaborative environment Comfortable utilizing computer software to perform everyday activities, including Microsoft Excel, Word, HUB and CDK Valid 5F driver's license, clear drivers abstract and own transportation to and from work is required What Birchwood Can Offer You Competitive compensation – in addition to salary, many roles have bonus and commission incentives that reward you for success Full benefits package including vacation time, company-paid extended health, dental/vision coverage, and employee assistance – with flex plan options RSP Matching program – Birchwood will match up to $5,000 of your regular earnings after 1 year of employment Employee referral bonus program – refer your friends to Birchwood and receive a referral bonus Career development opportunities & internal promotions Learning & development opportunities Wellness program Corporate discounts & group savings plan Volunteer program – Dollars for Doing Company events – Birchwood Bucks, Circle of Excellence, holiday parties Birchwood is Manitoba’s largest automotive retailer. Our 24 franchises are in addition to four state-of-the-art collision repair centres and four Birchwood Credit Solutions locations. We offer sales, services, and parts to meet our customers’ automotive needs. We’re a recognized leader in the retail automotive industry, not only for our diverse workforce reflecting our community, but also for our unparalleled commitment to team members, customers, partners, and neighbourhoods. At Birchwood, our days begin and end with gratitude, personal leadership, trust, respect, continuous improvement, and generosity. Birchwood is committed to creating a diverse workplace and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Reasonable accommodation is available to applicants with disabilities upon request. Please email your request to: recruitment@birchwood.ca APPLY NOW Birchwood Honda on Regent Department Sales Employment Type Full Time

What you’ll do

Support used vehicle operations by stocking vehicles in HUB/CDK, documenting vehicle condition, and coordinating inspections, reconditioning, body work, and service needs. Track paperwork and vehicle readiness, manage advertising and listings, and assist with purchase orders, follow-ups, and general lot and auction operations.

Requirements

Previous administrative experience is an asset, along with strong attention to detail, time management, and organizational skills. Candidates should work well collaboratively, be comfortable using Microsoft Excel, Word, HUB, and CDK, and have a valid 5F driver's license, a clear driving abstract, and their own transportation.

Benefits

• Vacation Time
• Extended Health Coverage
• Dental Coverage
• Vision Coverage
• Employee Assistance Program
• Flexible Benefits Plan
• Retirement Savings Plan Matching
• Employee Referral Bonus
• Career Development Opportunities
• Learning And Development Opportunities
• Wellness Program
• Corporate Discounts
• Group Savings Plan
• Volunteer Program
• Company Events

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• Time management · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Attention To Detail
• Time Management
• Organization
• Vehicle Inventory Management
• Vehicle Condition Documentation
• Inspection Coordination
• Reconditioning Coordination
• Paperwork Tracking
• Advertising
• Photography
• Online Listings
• Service Coordination
• Purchase Order Creation
• Microsoft Excel
• Microsoft Word

Job areas

• Administrative
• Retail
• Sales
• Logistics

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