Junior Administrative Assistant

Job summary

Process requests and invoices, maintain accurate electronic and physical records, and organize files according to records management standards. Prepare and format documents and correspondence, maintain spreadsheets, respond to inquiries, coordinate meetings, and provide general administrative support.

Job details

Junior Administrative Assistant Location: Edmonton, AB (Onsite) Contract: 5 months Hours: Monday to Friday, 8:15 AM – 4:30 PM (1-hour lunch) Job Summary We are seeking an organized and detail-oriented Junior Administrative Assistant to provide clerical, financial processing, and general administrative support. The ideal candidate has strong organizational skills, attention to detail, and experience with Microsoft Word, Excel, document formatting, and record-keeping. Key Responsibilities Track and process requests using internal systems. Prepare invoices for review and approval and process invoices using financial systems. Maintain accurate electronic and physical records of invoices, claims, and other documents. Organize and maintain files in accordance with records management standards. Proofread and format Word documents, prepare memos, and draft correspondence. Track information and maintain spreadsheets using Excel. Answer phone calls and emails and direct inquiries to the appropriate departments. Copy, scan, fax, file, and organize documents. Coordinate meetings, book rooms, and assist with event planning. Prioritize multiple tasks, meet deadlines, and provide general administrative support to the team. Requirements High school diploma or equivalent. Minimum 2 years of administrative experience. Proficiency in Microsoft Word and Excel. Strong document formatting, data entry, and record-keeping skills. Excellent written and verbal communication skills. Experience processing invoices or handling financial documentation. Experience with records management systems and electronic filing. Experience tracking requests, preparing correspondence, and maintaining spreadsheets. Familiarity with document management tools, Adobe, and other office applications.

What you’ll do

Process requests and invoices, maintain accurate electronic and physical records, and organize files according to records management standards. Prepare and format documents and correspondence, maintain spreadsheets, respond to inquiries, coordinate meetings, and provide general administrative support.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative experience. Candidates should be proficient in Word and Excel and have strong document formatting, data entry, record-keeping, communication, invoice processing, and electronic filing skills.

Listed skills

• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• record keeping · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Word
• Microsoft Excel
• Document Formatting
• Data Entry
• Record-Keeping
• Invoice Processing
• Financial Documentation
• Records Management
• Electronic Filing
• Request Tracking
• Correspondence Preparation
• Written Communication
• Verbal Communication
• Organization
• Attention to Detail
• Meeting Coordination

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support

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