Senior Executive Assistant

Job summary

Manage complex executive calendars, meetings, priorities, and follow-ups, and prepare agendas, minutes, presentations, reports, briefing materials, and correspondence. Coordinate confidential legal, financial, corporate, and governance documents, travel, expenses, events, and special projects while identifying technology and process improvements.

Job details

Senior Executive Assistant Mississauga, ON | Hybrid – 3–4 days in office An established organization within the healthcare sector is seeking a highly organized, proactive Senior Executive Assistant to provide confidential, high-level support to its senior leadership team, including the Chief Investment & Legal Officer and Chief Financial Officer. This is an excellent opportunity to join a purpose-driven organization focused on enhancing quality of life, delivering exceptional resident experiences, and fostering a supportive, inclusive workplace where employees can thrive and grow. Key Responsibilities: Manage complex executive calendars, meetings, competing priorities, and follow-ups. Prepare agendas, meeting minutes, presentations, reports, briefing materials, and executive correspondence. Coordinate confidential legal, financial, corporate, and governance documentation through review, approval, signature, and distribution. Arrange travel, expenses, invoices, executive meetings, events, and offsite logistics. Support special projects, process improvements, and confidential executive initiatives. Identify and implement technology solutions, including AI tools and Microsoft 365 Copilot, to improve efficiency and streamline workflows. What You’ll Bring: 7+ years of progressive administrative experience, including at least 5 years supporting senior executives or C-suite leaders. Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint. Exceptional organizational skills, discretion, attention to detail, and sound judgment. The ability to independently manage competing priorities and sensitive legal, financial, governance, and strategic information. A proactive, adaptable approach with strong communication skills and excellent follow-through. Comfort using digital tools and AI to enhance productivity and improve processes. What’s Offered: Competitive compensation and benefits. Opportunities for professional development and career growth. A welcoming, inclusive, and supportive workplace. The opportunity to contribute to an organization with a meaningful mission focused on improving people's lives.

What you’ll do

Manage complex executive calendars, meetings, priorities, and follow-ups, and prepare agendas, minutes, presentations, reports, briefing materials, and correspondence. Coordinate confidential legal, financial, corporate, and governance documents, travel, expenses, events, and special projects while identifying technology and process improvements.

Requirements

Requires 7+ years of progressive administrative experience, including at least 5 years supporting senior executives or C-suite leaders, and advanced Microsoft Office skills. Candidates should demonstrate discretion, sound judgment, strong organization and communication, attention to detail, adaptability, and comfort using digital and AI tools to improve productivity.

Benefits

• Competitive Compensation
• Benefits
• Professional Development
• Career Growth
• Inclusive And Supportive Workplace

Listed skills

• Process Improvement · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• Meeting Coordination
• Agenda And Minutes Preparation
• Presentation And Report Preparation
• Executive Correspondence
• Confidential Document Management
• Legal Documentation
• Financial Documentation
• Corporate Governance
• Travel Coordination
• Expense Management
• Event Coordination
• Project Support
• Process Improvement
• Microsoft Office
• Microsoft 365 Copilot

Job areas

• Administrative
• Healthcare
• Management & Leadership
• Legal
• Finance & Accounting

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