Office Administrator

Job summary

Manage daily office operations, equipment, inventory, mail, and office policies while responding to client inquiries and scheduling estimator appointments. Coordinate construction documents and hiring, support new-hire safety onboarding, and maintain receipts, invoices, job codes, and basic reports.

Job details

We’re Hiring An Office Administrator Are you an organized, proactive professional who thrives in a fast-paced environment? Bjurstrom Carpentry Ltd. is looking for a Full-Time Office Administrator to be the operational hub of our growing team. Location: Ottawa Ontario Schedule: Full-time, Monday–Friday (7:00 AM – 4:30 PM) What You’ll Do As our Office Administrator, you will keep our day-to-day operations running smoothly across all departments: Operations & Admin: Manage office equipment, inventory, and incoming/outgoing mail. Help create and update office policies to make work easier for everyone. Sales & Estimating: Respond to incoming client inquiries, gather project details, and schedule appointments for estimators. Assist with social media management. Construction & Recruitment: Organize job site/vendor documents, coordinate hiring for carpenters and apprentices, and handle new-hire safety onboarding. Finance Support: Maintain receipt tracking, invoices, job-code labeling, and basic reporting. What We’re Looking For Experience: 2+ years in business/office administration (construction-related experience is a major plus!). Skills: Proficient in MS Office, standard office equipment, and basic accounting/office procedures. Communication: Exceptional English communication skills with a customer-first mindset. Attitude: Proactive problem solver, highly organized, discrete, and possesses a positive attitude. Why Join Bjurstrom Carpentry? We value clear communication, a supportive team culture, and continuous operational growth. You won’t just be filing papers—you’ll play a critical role in shaping our business processes and keeping our projects moving forward successfully.

What you’ll do

Manage daily office operations, equipment, inventory, mail, and office policies while responding to client inquiries and scheduling estimator appointments. Coordinate construction documents and hiring, support new-hire safety onboarding, and maintain receipts, invoices, job codes, and basic reports.

Requirements

Requires at least two years of business or office administration experience; construction-related experience is a major plus. Candidates should be proficient in Microsoft Office, standard office equipment, and basic accounting and office procedures, with strong English communication, organization, discretion, and a proactive, customer-focused attitude.

Listed skills

• Customer service · Preferred
• Appointment Scheduling · Preferred
• Organization · Preferred
• Policy development · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Organization
• Communication
• Microsoft Office
• Office Equipment Management
• Inventory Management
• Mail Management
• Policy Development
• Customer Service
• Appointment Scheduling
• Social Media Management
• Document Management
• Recruitment Coordination
• Safety Onboarding
• Invoice Processing
• Basic Accounting

Job areas

• Administrative
• Construction
• Human Resources
• Finance & Accounting
• Customer Service & Support