Administrative Assistant (Academic Office)

Job summary

Provide administrative support to the Academic Coordinator and department, including maintaining student records, managing documents, preparing forms and reports, and assisting with transcripts and student onboarding. Cover front desk reception three mornings per week, respond to inquiries, and support school events and academic projects.

Job details

Join a Growing School Community Braemar College is seeking a motivated and detail-oriented Administrative Assistant to join our Academic Office. This is an excellent opportunity for a junior professional looking to develop a career in education administration while working in a supportive and collaborative school environment. Reporting directly to the Academic Coordinator, and Principal this role provides administrative support to the Academic Department and Front Desk operations. The successful candidate will gain hands-on experience in student records management, school administration, compliance, customer service, and educational operations, with opportunities for growth and advancement within the organization. If you are organized, eager to learn, and enjoy helping others, we would love to hear from you. Key Responsibilities Provide administrative support to the Academic Coordinator and Academic Department Perform data entry and maintain accurate student records. Organize, file, archive, and retire student and administrative documents. Assist with Ontario Student Record (OSR) maintenance and record management. Prepare documents, reports, letters, and academic forms. Support transcript requests and student record updates. Assist with student onboarding and file collection. Provide front desk reception coverage three mornings per week, welcoming students, families, and visitors. Answer phone calls, respond to inquiries, and direct requests appropriately. Assist with school events, and other academic projects. Qualifications College diploma or post-secondary education in Business Administration, Office Administration, Education, or a related field. Excellent organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency with Microsoft Office 365. Ability to handle confidential information professionally. Strong customer service skills and a positive attitude. Ability to prioritize tasks and work independently in a fast-paced environment. Familiarity with Learning Management Systems (LMS) such as Canvas, Brightspace (D2L), Moodle, Blackboard, or similar platforms is considered a strong asset. Experience working with student information systems such as PowerSchool is an asset. Basic knowledge of Ontario Ministry of Education policies & Ontario Student Records (OSRs). Why Join Braemar College? This position is ideal for someone looking to build a career in school administration and learn from experienced educational leaders. We offer: Hourly wage of $20-$24 per hour Paid personal days Extended health benefits after 3 months of employment Complimentary staff lunches and special staff appreciation events Paid time off during the Christmas holiday break Professional development and mentorship opportunities A supportive, collaborative, and welcoming workplace Opportunity for contract extension and potential permanent employment How to Apply Please submit: Resume Cover Letter In your cover letter, please tell us why you are interested in working at Braemar College and indicate which Learning Management Systems (LMS) and student information systems you have experience with (e.g., Canvas, Brightspace, Moodle, Blackboard, PowerSchool, etc.). We thank all applicants for their interest; however, only candidates selected for an interview will be contacted. Braemar College is committed to fostering an inclusive and diverse workplace and welcomes applications from all qualified candidates. Application Deadline: Open until filled Anticipated Start Date: October 21, 2026 Build your career with Braemar College and grow alongside a school that continues to expand and innovate.

What you’ll do

Provide administrative support to the Academic Coordinator and department, including maintaining student records, managing documents, preparing forms and reports, and assisting with transcripts and student onboarding. Cover front desk reception three mornings per week, respond to inquiries, and support school events and academic projects.

Requirements

A college diploma or other post-secondary education in Business Administration, Office Administration, Education, or a related field is requested, along with strong organizational, communication, customer service, and Microsoft Office 365 skills. Candidates should handle confidential information professionally and work independently; familiarity with LMS platforms, PowerSchool, Ontario Ministry of Education policies, and OSRs is an asset.

Benefits

• Paid Personal Days • Extended Health Benefits • Complimentary Staff Lunches • Staff Appreciation Events • Paid Christmas Holiday Break • Professional Development • Mentorship Opportunities • Potential Contract Extension • Potential Permanent Employment

Listed skills

• Customer service · Preferred
• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Data Entry
• Student Records Management
• Document Management
• Ontario Student Records (OSR)
• Microsoft Office 365
• Written Communication
• Verbal Communication
• Customer Service
• Organization
• Attention to Detail
• Confidentiality
• Task Prioritization
• Learning Management Systems
• Student Information Systems
• Front Desk Reception

Job areas

• Administrative
• Education
• Customer Service & Support